Field Coordinator - Konduga at FHI 360

Basic Functions:                                                    

The Field Coordinator will be responsible for managing and coordinating field site operations, facilities, supplies and support services and ensuring the public and staff areas of the office premises are kept in good order to ensure organizational effectiveness and efficiency and the optimal use of facilities. S/he will manage field site staff.

Duties and Responsibilities:

• Manage and coordinate all field site operations including all logistical support for program activities and ensure that all facilities at the field site run efficiently.
• Supervise field site staff. Ensure all operations, administrative and contractual activities and expenditures are consistent with project’s work plan and budget.
• Update the Project Coordinator & Maiduguri Response Team on all program activities.
• Contribute to planning and coordination of field activities. Assist Corporate with the coordination of country and regional field presence, whether in the
  form of new offices or as a supplement of staff, equipment, and infrastructure to an existing office.
• Plan and organize ordering and stocking of program materials.  Work with project staff to formalize Statements of Work (SOW) into contracts (e.g.,
  consultancy/volunteers work orders, and purchase orders, etc.).
• Coordinate and ensure effective and smooth management of the car parking space at the field site.    
• Oversee the upkeep, rehabilitation and maintenance of facilities including the physical building structure, all mechanical, electrical, and related equipment in accordance with energy conservation and preventive maintenance programs.
• Monitor and enforce compliance to organization and/or donor’s policies and regulations for procurement, completion of contractual deliverables, and other areas: monitor concerns and address technical staff's questions regarding contracts and client compliance; advise and take corrective action.
• Ensure that all deliverables for all volunteer/contractual arrangements are tracked, monitored, and delivered; includes developing and managing an appropriate tracking mechanism.
• Coordinate and monitor program activities with respective project staff and field staff, to perform the necessary field office startup procedures, office operations and activities.
• Oversee administrative activities related to fiscal management, human resources, logistics and other administrative activities.
• Serve as a specialist responsible for gathering facts, analyzing findings, reaching logical conclusions, recommending solutions, and coordinating projects.
• Manage the project’s filing system for all contracts and agreements, and other
  documentation, materials, and deliverables.
• Maintain frequent contacts with management and staff and external clients to plan and coordinate activities and to serve as a resource regarding administrative policies and procedures.
• Responsible for helping to ensure that projects are staying within the established scope and budget parameters through analysis and consultation with management.
• Performs other duties assigned by Supervisor.

Knowledge, skills and abilities:

• Ability to work with others and to develop and maintain compatibility among project staff and recipients of assistance.
• Ability to initiate and implement activities with minimal oversight and supervision, assess priorities, and competently complete a variety of activities with a high level of accuracy and timeliness.
• Good analytical, numerical and problem-solving skills. Ability to plan and coordinate business operations or administrative and support services.
• Work independently with initiative to manage high volume work flow.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Record keeping, report preparation, filing methods and records management techniques. Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Demonstrates project and personnel management skills. Influences, motivate, and collaborate with others.
• Knowledge of U.S. government regulations, procedures, and contracting requirements. Knowledge of financial and contractual management of USAID contracts and cooperative agreements including budget design, financial oversight, and expenditure projections.
• Ability to work in teams and build consensus with individuals at all levels.
  Effective writing, editorial, and communication skills; excellent command of English grammar and native Hausa language.
• Effective interpersonal skills. Strong organizational skills and attention to detail.
• High degree of computer literacy with excellent knowledge of word processing and spreadsheet software applications.

Qualifications and requirements:

• MB.BS/MD/Ph.D. Medicine, BSc. Nursing with at least 5-7 years post NYSC of relevant field experience.
• Familiarity with donor-funded program and procurement guidelines is an advantage.
• Familiarity with Nigerian public health sector systems and NGOs and CBOs is highly desirable.