Female Office Manager at HT-Limited

We are a Business Management Consulting firm situated in Lagos. We seek the services of result oriented, self-motivated, performance driven and exceptionally competent professionals to take up the position of an Office Manager for a client with office on the Island.

Responsibilities:

• Maintain office services and office records
• Ensure effective day to day running of the office
• Handle all third party inquiries and manage internal staff relations
• Receive and transmitting as appropriate, accurate record of all messages and correspondence from third parties to the company.
• Efficient use of the computer to prepare, control and manage correspondence, reports and documents.
• Arrange and co-ordinate meetings, trainings etc.., taking minutes and keeping notes.
• Maintain and monitor the use of office equipment
• Design, implement and maintain filing systems
• Establish and maintain procedures for record keeping
• Organize and store documents and computer based information.
• Protect organization’s value by ensuring confidentiality of official files and data
• Maintain Organizational Efficiency
• Oversee junior office staff and prepare operational reports and schedules to ensure efficiency
• Monitor and manage all staff attendance & staff data. Handle personnel issues relating to staff conflicts, absenteeism, welfare, etc.
• Assist to define office policies and procedures and ensure adherence
• Interface and negotiating with key suppliers/contractors.
• Anticipate, maintain and replenish office supplies.
• Maintaining the condition of the office and arrange repairs as necessary.
• Maintain a safe and secure working environment
• Ensure efficient resolution and timely settlement of all utility bills and local levies.
• Prepare and submit weekly and monthly administrative reports

Requirements:

• Must be a Female
• With at least 2 years’ experience in Office Management.
• Minimum of HND/B.Sc in any relevant course of study.
• The right candidate must be proficient in the use of Microsoft Excel, Word and Powerpoint etc
• Must be well organized, neat, hard working