Facility Manager at Eta-Zuma Group W/A Limited

Job Responsibilities:

• Routine inspections of the company's facilities, identifying maintenance needs and safety hazards.
• Coordinate with maintenance staff and external contractors to execute repairs, renovations, and preventive maintenance activities.
• Implement a proactive approach to facility upkeep to minimize downtime and maximize safety.
• Optimize the utilization of space within the company's premises.
• Oversee the allocation of space for employees, new hires and events, ensuring seamless scheduling and resource allocation.
• Collaborate with security department to enhance security measures, access control, and surveillance systems.
• Identify, evaluate, and manage relationships with maintenance contractors, service providers, and suppliers.
• Implement an inventory management system to track and maintain supplies, equipment, and resources necessary for facility operations.
• Develop procurement plans to address facility-related needs and budget constraints, ensuring cost-effectiveness and quality.
• Establish streamlined processes for documenting facility-related activities, including maintenance records, safety inspections, and inventory records.
• Maintain accurate and up-to-date documentation to support compliance and reporting requirements.
• Ensure compliance with health and safety regulations, building codes, and other relevant laws and standards.
• Conduct regular audits to assess and rectify any non-compliance issues, maintaining a hazard-free environment.
• Collaborate with cross-functional teams, including Operations and Administration, to ensure effective communication and coordination.
• Generate regular reports on facility performance, including maintenance activities, budget utilization, and resource allocation.
•  Perform any other task assigned by Management

Job Requirements:

• BSC/HND in Engineering, Facilities Management, Business Administration, or a related field. Additional certifications in facilities management or relevant disciplines are a plus.
•  Minimum 5 years Proven experience in facility management position
• Strong knowledge of facility maintenance, space management and regulatory compliance.
• Excellent organizational skills, with the ability to prioritize tasks and manage resources efficiently.
• Proficiency in facility management software, inventory tracking systems, and Microsoft Office Suite.
• Analytical mindset with problem-solving abilities and attention to detail.
• Exceptional communication and interpersonal skills to interact effectively with internal and external stakeholders.
• Leadership qualities and the ability to supervise and motivate maintenance staff.
• Adaptability to handle changing circumstances and work under pressure.
• Strong commitment to safety and sustainability practices.