Expeditor at Felton Energy Services Ltd (FESL)

About the Job

• Scope of services provision of purchasing expediting services activities
• The Service holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert the immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
• Implement the H3SE clauses within C&P documents

The job holder ensures the Compliance:

• Ensure compliance of the purchasing process with all internal Company rules (including a guide to conduct) and all applicable laws and regulations (JV rules, Country laws...)
• Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied with as per company requirements and local government regulations
• The Job holder ensures the proper execution of purchasing orders operations (under the responsibility of his/her head of purchasing) by performing the following activities:
• Contribute to reporting Key Performance Indicators
• Where applicable and clearly stated in purchase orders to follow up fulfilment of QA/QC requirements by suppliers prior to delivery of materials (in the form of Mill/Test Certificates, MSDS, other certificates).
• Ensure the follow-up of purchase orders until handover to Transit for FCA incoterm or Techlog reception for DDP incoterm
• Ensure reception of acknowledgement of receipt for POs from suppliers
• Ensure Suppliers’ deliveries are on time as per applicable incoterm in the Purchase Order
• Follow-up of PO Readiness notification by Supplier to Buyer and Transit before delivery of goods by supplier to Freight Forwarded.
• Follow up goods receipt (GR103) creation vs Contractual delivery date.
• Clarify discrepancies between material delivered by Supplier to Freight Forwarder and Purchase Order specification
• Expediting new, missing, or returned documents/drawings from vendors, contractors, and Engineering
• Identifying and escalating ongoing supplier/contractor documentation issues to Buyers and User Entity
• Emphasizing a proactive, systematic, and standardized approach to detect and avert delays to the contractual delivery dates stated within the Purchase Order
• Ensuring the accuracy of own work
• Serving as a focal point for the communication, maintenance, and update of supplier delivery commitments noted in the purchase order as negotiated by the Buyer
• Reviewing PO Readiness Checklist for potential problems and escalating to Technical Entity for validation or further actions as may be required in order to respond to the suppliers
• Analyzing and evaluating delivery delays to estimate and advise the applicable Liquidated Damages therefrom
• Identifying disruptions in the supplier submission and delivery schedules
• Verifying the supplier-reported progress and ability to meet its delivery obligations through regular communication with assigned suppliers
• Ensure the latest delivery information is kept up to date and relayed to the Buyer and Technical Entity to update the project schedule
• Developing and implementing future material management and control plans and procedures
• Fulfilling additional responsibilities and misc. expediting functions as required to support the C&P team

Context and Environment:

• Interface with Techlog Transit in Goods in Transit process
• Lack of planning from the User department leads to urgent treatment.
• Complex market and heavy local content pressure in the Oil & Gas Industry (Local Content, Community Content, Carbotage law and a large number of vendors requiring development in matters of HSE and Quality Assessment.
• Purchasing is vital to ensure the continuity of the affiliate’s operational and production activities. The job involves regular contact with local and international suppliers. The buyer is expected to pay special attention to local agency regulations when placing orders.

Accountabilities:

• Ensure 100% compliance with COMPANY rules, SOX and local rules
• The position is essential in the COMPANY CPNC organization in terms of meeting User requirements and deadlines.
• Always ensure that timely and up-to-date information is provided to stakeholders for planning purposes

Requirements

• Candidates should possess a Degree in Engineering, Management or Social Sciences (Preferably Purchasing & Supply).
• Membership in relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Minimum of 2 years experience in the Oil and Gas Industry with good knowledge of Purchasing and Supply Chain
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Good command of the English language and excellent communication skills.