Executive Secretary at Secom Limited

Job Summary

• We are seeking a highly organised and proactive Executive Secretary to support a CEO.
• The ideal candidate will provide high-level administrative and coordination support, ensuring smooth communication, efficient scheduling, and proper documentation across all engagements.
• This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced. environment.

Key Responsibilities
Executive & Administrative Support:

• Manage the Chairman’s calendar, appointments, and meeting schedules
• Prepare reports, memos, letters, and official correspondence
• Maintain organised filing systems (both physical and digital)
• Handle incoming calls, emails, and visitors professionally.

Communication & Coordination:

• Serve as a liaison between the Chairman and internal/external stakeholders
• Relay information accurately and promptly between the Chairman and relevant parties
• Coordinate meetings, prepare agendas, take minutes, and follow up on action points.

Documentation & Record Management:

• Maintain accurate records of meetings, communications, and official documents
• Ensure proper documentation and easy retrieval of files when needed.

Regulatory & Compliance Support:

• Assist in maintaining records required by regulatory bodies and industry associations
• Support compliance-related documentation and reporting activities.

Office & Logistics Management:

• Monitor office supplies and coordinate procurement when necessary
• Ensure a clean, organized, and functional office environment
• Assist with travel arrangements, logistics, and event coordination.

Requirements

• Bachelor’s degree in Business Administration, Mass Communication, or a related field
• 1–3 years of experience in an administrative or secretarial role
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent organisational and time management skills
• High level of professionalism and confidentiality.

What We’re Looking For:

• Detail-oriented and highly organized individual
• Strong interpersonal and communication skills
• Ability to work independently and manage multiple tasks
• Professional presence and good judgment.