Executive Assistant to the MD at DreamCity Properties

Position Overview

• DreamCity Group is looking for a highly accomplished and proactive Executive Assistant who thrives in a high-pressure, fast-paced environment.
• This is not a conventional administrative role; it is a strategic partnership with the MD.
• The ideal candidate will be a seasoned professional with a proven track record in C-suite support, business development, and operational efficiency, and must possess the flexibility to work extended hours, including weekends and holidays, to meet the demanding schedule of the executive office.
• The preferred gender is a male and age bracket between 35 and 45 years.

Key Responsibilities

• Provide comprehensive, high-level administrative and logistical support to the MD, managing a complex and fluid calendar, prioritizing inquiries and requests, and troubleshooting conflicts.
• Act as a key liaison for the MD in business development activities, including preparing pitch decks, conducting preliminary research on potential partners or investments, and assisting with the preparation of business proposals.
• Identify and implement improvements to the MD's workflow and office operations to enhance productivity and efficiency across the executive office.
• Serve as a primary point of contact between the MD and internal/external stakeholders, including board members, investors, and key regulatory bodies, ensuring professional and effective communication.
• Draft, review, and manage high-level correspondence, communications, presentations, and reports on behalf of the MD with a high degree of discretion and confidentiality.
• Organize and coordinate executive-level meetings, both internal and external, including preparing agendas, taking minutes, and ensuring follow-up on action items. Manage logistics for corporate events as required.
• Oversee and track key projects and initiatives led by the MD, ensuring deadlines are met and objectives are achieved.
• Conduct in-depth research, compile data, and prepare papers for consideration and presentation by the MD.
• Arrange complex and extensive national and international travel itineraries, including flights, accommodation, and ground transportation, often at short notice.
• Handle sensitive and confidential information with the utmost integrity and discretion.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Law, Finance, or a related field. A Master’s degree will be a distinct advantage.
• A minimum of 5 years of proven experience as an Executive Assistant directly supporting C-Suite executives (MD, CEO, or Group Chairman).
• Must have verifiable work experience within the real estate development/construction, banking/investment, and hospitality industries.
• Demonstrable experience in supporting business development initiatives and improving operational efficiency.
• Proven track record of liaising with senior-level stakeholders and regulatory bodies.
• Exceptional proficiency in MS Office Suite and project management tools.
• Must possess an exceptional appetite for hard work, including the ability and willingness to work late, on weekends, and during holidays as a standard requirement of the role.
• The preferred gender is a male and the age bracket between 35 and 45 years.

Preferred Skills & Attributes:

• Impeccable organizational and time-management skills.
• Superior verbal and written communication skills.
• Unflickering discretion and professionalism.
• Proactive, resourceful, and able to operate with a high degree of autonomy.
• Strong analytical and problem-solving abilities.