Executive Assistant to the Managing Director at Elizade Toyota Nigeria Limited

Location: Mainland, Lagos

Main Purpose

• The role is highly cerebral and requires a strategically sound individual to manage the day-to-day operational activities of the Managing Director.

The Role

• Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the MD with members of the management team.
• Researches, prioritizes, and follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the MD updated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledging letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plan & schedule meetings and appointments- both physical and Virtual.
• Manage The Managing Directors itinerary.
• Ensure proper collaboration and delegation of duties with other Directorate secretariat staff
• Among others

The Person

• Minimum of B.Sc / HND in any discipline.
• Excellent Written Communication Skill is a must
• Highly cerebral and able to represent the MD at functions/meetings.
• Minimum of 7 years' work experience in similar role for a C-suit executive.
• Ability to Multitask, proactive and take initiative
• Should be flexible enough to adapt to the work requirements of the MD
• Very strategic mind-set with strong ability to discern complex task, project etc assigned to the office from time to time.
• Sound usage of Microsoft suits (Excel, word & PowerPoint) and other necessary applications.
• Should bea highly motivated and energetic individual with a strong desire to succeed.
• Femalepreferred for gender balanceand should be smart and Presentable.