Executive Assistant to the Founder / CEO at SalesPlat

Summary

• We are seeking a highly organized and strategic Executive Assistant to provide seamless administrative, operational, and communication support to the Founder and Chief Executive Officer.
• The Executive Assistant will serve as the CEO's right hand, managing complex schedules, coordinating high-level communications, and ensuring operational precision across all executive functions.
• This role requires exceptional discretion, proactive problem-solving, and the ability to thrive in a fast-paced, high-growth digital environment while maintaining absolute confidentiality.

Responsibilities
Executive Scheduling & Time Optimization:

• Own and optimize the CEO's calendar, managing a dynamic schedule of internal and external meetings, appointments, and critical deadlines.
• Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, visa processing, and ground transportation.
• Prepare detailed meeting agendas, compile relevant documentation, and ensure the CEO is fully briefed for all engagements and speaking opportunities.

Communications & Stakeholder Management:

• Filter, prioritize, and manage all executive-level correspondence, including emails, calls, and physical mail, drafting professional responses on the CEO's behalf.
• Act as the primary liaison between the CEO and Strategic Business Unit leaders, external partners, and high-value clients.
• Maintain the highest standards of confidentiality when handling sensitive corporate, financial, and strategic information.

Administrative Excellence & Project Coordination:

• Create, proofread, and format executive-level documents, including presentations, reports, and board memoranda with meticulous attention to detail.
• Organize and execute logistics for executive team meetings, workshops, and corporate events.
• Process expense reports, manage administrative budgets, and maintain organized digital and physical filing systems.

Requirements

• Bachelor's Degree in Business Administration, Communications, or related fields
• 3 - 5 years of proven experience supporting C-level or senior executives in a fast-paced, high-growth environment.
• Prior experience in Tech, Consulting, or Financial Services sectors is highly desirable.
• Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Google Workspace.
• Exceptional written and verbal communication skills with the ability to draft professional correspondence independently.
• Demonstrated ability to manage multiple competing priorities simultaneously under tight deadlines.
• Proactive mindset with the ability to anticipate executive needs and solve problems before they arise.
• Absolute discretion and professionalism in handling confidential and sensitive matters.
• Meticulous organizational skills with a commitment to flawless execution and zero-error work output.
• Highly adaptable and able to remain calm, focused, and efficient in rapidly changing environments.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Self-motivated, detail-oriented, and capable of working independently with minimal supervision.

Salary
Competitive.