Executive Assistant to the CEO at Promasidor

About the job

The ideal candidate will be responsible for

• Acting as the first point of contact for the CEO among executives, employees, clients and other external stakeholders.
• Managing information flow in a timely and accurate manner
• Maintaining an effective filing system and storage of records in compliance with the stipulated internal processes and archival systems.
• Preparing reports, letters of solicitation, proposals, presentations and research documents as required.
• Organising and dispatching presentations, reports, letters and memos with the strictest confidence.
• Effectively diarizing and managing the calendar of the CEO including all correspondences.
• Supporting with accommodation arrangements for all expatriates in the business
• Assisting with all travel arrangement in the business.
• Coordinating the CEO’s meetings and strategic activities with the senior leadership team.
• Providing administrative support on matters relating to the Leadership Team and expatriates in the business.
• Conducting research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals received.
• Assisting in organising company specific events e.g Manager’s Conference, Town Hall Meetings, Board meetings and events alongside associated logistics etc.

EDUCATION & EXPERIENCE

• B.Sc./HND in any field of study
• Minimum 3 years relevant work experience in a similar role.
• Good stakeholder management kills.
• Outstanding organisational and time management skills.
• Analytical mindset and problem-solving orientation.
• Good communication skills.
• Excellent interpersonal skills.

PERSONAL ATTRIBUTES

• Interpersonal skills
• Initiative
• Problem Solving
• Communication Skills
• Organisational skills
• Attention to details

KNOWLEDGE & SKILLS

• MS Office