Executive Assistant to Sales Leader at Oracle

Preferred Qualifications

SCOPE: To act as the executive and personal assistant of the Poland Technology Sales Leader, covering all administrative duties and small projects in support of this role.

EXECUTIVE ASSISTANT to Nigeria Technology Sales Leader 

RESPONSIBILITIES:

• Providing administrative support for the SD
• Managing all correspondence i.e. telephone, travel arrangements, emails, meeting invites, scheduling meeting
• Communicating SD's instructions, decisions or intensions towards managers, peers, superiors, staff, liaising with internal and external Clients and Partners (directly or on behalf of SD)
• Planning, coordinating and ensuring the SD's schedule is followed and respected. Providing "gatekeeper" and "gateway" role, creating win-win situations for direct access to the SD's office
• Handling confidential issues
• Preparing meeting minutes, presentations
• Coordinating CSR activities of the company
• Managing private affairs of the SD

Support as Sales/ Business Analyst to the Sales organization:

• Ensure you are aware of Team’s tasks and deadlines

• Support the execution of tasks with the respect of given deadlines
• Agree with the Sales Managers and implement an optimal process and template for gathering data about a given task
• Monitor regular Team’s KPIs and report potential gaps immediately to the Sales Managers

OCCASIONAL RESPONSIBILITIES:

• Organizing and coordinating external and internal meetings (board meetings, team meetings, marketing events, trainings including logistics, catering)
• Completing ad hoc projects as requested
• Ensuring the provision and maintenance of some Office equipment in the sales department
• Supporting the personal brand-building of the SD
  
  REQUIREMENTS:
• Bachelor's degree required, University degree is an advantage
• At least 5 years of experience in a similar role in multinational environment
• Proficiency in MS Office, knowledge of Social Media web platforms is an advantage
• Ability to work both in a team and independently
• Excellent written and verbal communication skills both in Polish and English
• Proactive approach
• Strong organizational skills that reflect ability to perform and prioritize multiple task seamlessly
• Precise and punctual, meets deadlines

Detailed Description and Job Requirements

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. Preferred Qualification:BA/BS degree or equivalent. 2 - 4 years of related experience.

Job

General Administration/Secretarial