Executive Assistant at Terra Energy Services Nigeria Limited

Job purpose

• This position will serve to organize, manage, and perform an extensive array of secretarial, administrative, and program support activities on behalf of the ED, and other senior officers of the company.

Duties and responsibilities

• Provides confidential administrative assistance to chief executives.
• Act as the ED’s point of contact, analyzing and actioning requests to prioritize urgent and often sensitive matters, and taking decisive action to facilitate the optimal use of the Executive Director time.
• Manage the ED's diary appointments, records and correspondence, proactively scheduling, organising and prioritising meetings and providing support to facilitate the smooth operation of the Office of the Executive Director
• Manage, prepare and review high level complex communications within the organization, ensuring timeliness and accuracy to support the achievement of business requirements.
• Research, analyze, collate and provide reports to the Executive to support informed decision-making and planning.
• Manages the company schedule and calendar and over sees travel arrangements.
• Screens and handles telephone communications and greets visitors to maintain a professional image.
• Serves as a liaison with external institutions, other offices, and clients.
• Collects, enters, and maintains information to maintain departmental databases and records.
• Drafts and finalizes written correspondence and documentation for the office.
• Screens and assesses incoming and outgoing correspondence and develops replies.
• Handles incoming and outgoing dispatch and receiving activities.
• Assists in the coordination, direction, and fulfillment of special projects.
• Performs additional job-related duties as assigned
• Supervises activities of the Front Desk/Admin Officer and the support staff.

Qualifications

• Bachelor’s degree from an accredited university
• 4-7 years working experience, preferably in an administrative position or related field
• Highly efficient time management skills and ability to prioritize tasks
• Strong capability to multitask and finish assigned projects before deadlines are due
• Highly proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Ability to work with minimal or no supervision
• Self-motivated and effective in a team setting and individually