Executive Assistant at TeamAce Limited

Job Summary

• As the Executive Assistant, you will provide high-level executive and personal support to the Managing Director while also supporting business operations, project execution, reporting, and strategic decision-making.

Responsibilities

• Serve as the primary point of contact between the MD, staff, clients, guests, and external partners while managing the MD’s calendar, priorities, meetings, communications, and day-to-day administrative needs.
• Support business operations by coordinating with internal teams, tracking projects and deliverables, following up on action points, and driving the timely execution of business initiatives and special projects.
• Provide business and strategic support through data analysis, KPI tracking, management reports, dashboards, presentations, and practical insights to support the MD’s decision-making.
• Identify operational gaps, recommend process improvements, monitor team performance across business units, and support the MD in achieving key business priorities.
• Manage information flow and stakeholder communication, screen and escalate matters appropriately, and ensure timely and professional responses to emails, calls, requests, and other engagements.
• Support the MD’s personal and professional brand by coordinating content gathering and delivery for social media platforms and ensuring consistency with the MD’s communication and brand direction.

Requirements

• Bachelor’s Degree in Business Administration, Management, Finance, or a related field; MBA is an added advantage.
• Minimum of 5 years of experience in Executive Assistant, Personal Assistant, Business Manager, or similar roles supporting C-suite executives.
• Strong business acumen, analytical and critical-thinking skills, with the ability to assess priorities, solve problems, and provide sound recommendations.
• Excellent communication, interpersonal, organizational, multitasking, and stakeholder management skills with the ability to confidently represent the executive.
• Highly proactive and self-driven, with the ability to take initiative, work independently, adapt to changing business needs, and drive tasks and projects to completion.