Executive Assistant at Owens and Xley

Location : Ikoyi
Salary: N100,000-N120.000

Job Summary    
In this role, you are responsible for providing high-level administrative support to the Chief Executive Officer. You will manage her schedule and calendar, and also relieve her of administrative tasks, allowing her quality time to focus on driving strategic areas of the business.
Key Responsibilities    

• Work with the CEO to manage the Executive calendar effectively.
• Work closely with the CEO to keep her informed of upcoming commitments     and responsibilities, following up appropriately.
• Keep the CEO updated on emerging issues that may affect the CEO's agenda.
• Draft documents prepared under the direction of the CEO including letters,    reports, presentations, etc.
• Identify issues of confidentiality, follow procedures and policies to ensure   privacy and confidentiality.
• Prepare agendas for meetings in a timely manner.
• Record minutes accurately and distribute within the agreed timeframes.
• Ensure the timely booking of flights and hotel arrangements as directed.
• Undertake and assist in the completion of special projects as directed.
• Liaise with internal and external parties in a professional manner that   demonstrates the vision, mission, culture, and values of the company.
• Provide a bridge for smooth communication between the CEO's office and other internal departments whilst maintaining credibility, trust, and support with senior management, and other members of staff.
• Manage petty cash reimbursements and reconciliation.
• Perform all other duties as assigned.

Academic Qualifications.    

• BSc. / HND in Business Administration or a related field.
• Professional Certifications    
• PMP is an added advantage

Experience    
Minimum of 3 years’ experience as an Executive Assistant

Competency and Skill Requirements    

• Technical Skills
• Google Suite proficiency
• Familiarity with office productivity tools and applications (e.g. e-calendars and   copy machines)
• Excellent MS Office knowledge
• Diplomatic and tactful

Soft Skills

• Ability to organize a daily workload by priorities.
• Ability to take initiative, give instructions, and be accountable for results
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Attitude    

• Must act with tact and maintain confidentiality
• Able to use discretionary judgment and make solid decisions
• Must demonstrate the confidence and ability to relate with stakeholders (clients, influencers, agencies etc.) in an assertive and professional way.