Executive Assistant at Noble Hall Leadership Academy for Girls

Job Purpose

• The Executive Assistant (EA) to the Director provides high-level administrative, organisational, and confidential support to ensure the smooth and effective operation of the Director’s office.
• The role requires professionalism, discretion, initiative, and the ability to manage multiple priorities in a dynamic school environment.

Key Responsibilities
Administrative & Executive Support

• Provide comprehensive administrative support to the Director, including diary management, scheduling meetings, and coordinating appointments.
• Prepare correspondence, reports, presentations, briefs, and official documents as required.
• Manage the Director’s emails, phone calls, and official communications, ensuring timely follow-up and responses.
• Maintain accurate records, files, and documentation, both electronic and hard copy.

Coordination & Liaison:

• Act as the first point of contact between the Director and internal/external stakeholders, including staff, parents, board members, partners, and visitors.
• Coordinate meetings, events, and official functions involving the Director, including logistics, agendas, and minutes where required.
• Support communication flow between the Director’s office and other departments.

Confidentiality & Professional Conduct:

• Handle sensitive and confidential information with the highest level of discretion and integrity.
• Uphold the Academy’s values, policies, and safeguarding standards at all times.

Office & Operational Support:

• Assist with monitoring deadlines, tracking action points, and ensuring follow-through on decisions made by the Director.
• Support planning and organisation of strategic initiatives and school projects led by the Director.
• Perform any other duties reasonably assigned to support the effective functioning of the Director’s office.

Required Qualifications & Experience

• Minimum of a Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Proven 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role (experience in a school or educational setting is an advantage).
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills with attention to detail.
• High level of computer literacy (Microsoft Office / Google Workspace).

Skills & Competencies:

• Professionalism, discretion, and integrity.
• Ability to multitask and work under pressure.
• Strong interpersonal and relationship-management skills.
• Initiative and problem-solving ability.
• Calm, courteous, and well-presented demeanour.

Personal Attributes:

• Trustworthy and dependable.
• Proactive and highly organised.
• Respectful of confidentiality and school culture.
• Committed to the mission and values of Noble Hall Leadership Academy for Girls.