Executive Assistant - Legal Officer at Myrtle Management Consultants

Job Description
Legal Responsibilities

• Responsible for drafting a wide variety of legal agreements.
• Provide advice on corporate legal issues and business matters.
• Ensure the development of service level agreements for service support and delivery.
• Assist in the development of guidelines, policies, procedures.
• Analyze and review legal agreements, legislation and documents for the Board.
• Ensure (internal & external) compliance with laid down guidelines, policies and procedures; investigate issues of non-compliance as may be required.
• Conducting legal research and constant monitoring of legal and regulatory change
• Dealing with correspondence, collation of information and preparation of reports.
• Assisting in contract lifecycle management – preparation, drafting, vetting and negotiation of agreement
• Monitoring and filing of completed contracts and other corporate documents.
• Review and advice on regulatory licensing and security initiative issues.
• Manage relationships and all issues relating to the Board of Directors and Shareholders, including convening Board, Committee and General Meetings.
• Maintain a compliance tracker for compliance, and business documents.

Administrative Tasks

• Compiling, and preparing reports, presentations and correspondence.
• Draft, design, and print letters, documents after executive review and approval.
• Record and prepare meeting minutes.
• Implementing and maintaining procedures/administrative systems.
• Maintain confidentiality of sensitive information.
• Manage complex office administrative work requiring the use of independent judgment and initiative.

Event Management

• Organizing the director’s personal commitments.
• Ensure all meetings are fully organized.
• Notifying the executive of major events, conferences, and workshops locally and internationally.

Liaison:

• Control access to the executive
• Follow-up with staff and clients
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Perform as a liaison between the executive and household staff
• Represent the executive in meetings when unavailable.

Record Keeping & Scheduling

• Record the weekly schedule of the Executive.
• Manage the calendar and schedule appointments.
• Record notes and messages for the Executive.
• Notify the executive of important tasks and deadlines.
• Managing diaries and organizing meetings.
• Managing databases and filing systems.
• Organize, schedule, and advise on conferences or training for the executive, on the local and international level.

Management & Research

• Conducting research on behalf of the MD
• Taking the lead on strategic initiatives important for business growth.
• Creating business proposals.

Qualifications

• Minimum of Bachelor’s Degree
• Possession of L.LB
• Minimum of 3 years working experience
• Knowledge of Commercial Law
• Experience in the maritime industry is added advantage
• Exceptional attention to details
• Strong interpersonal skills
• Organizational skills with the ability to manage numerous projects and priorities at once.
• Positive and service-oriented attitude.
• Ability to thrive in a fast-paced and sometimes high-pressure environment
• In-depth understanding of entire MS Office suite.
• Meticulous with good organizational and research skills.
• Professional level verbal and written communications skills