Compliance and Documentation Officer at Stockgap Fuels Limited

Job Summary

• The Compliance and Documentation Officer is responsible for identifying, measuring, and managing regulatory and legal risks within the organization.
• This role functions independently to evaluate ethical issues, ensure adherence to internal control frameworks, and oversee the critical documentation and tendering processes necessary for business continuity.
• The officer will act as a safeguard for company assets and a primary liaison with external regulatory bodies.

Key Responsibilities

Policy & Regulatory Compliance:

• Assist in developing, maintaining, and revising policies for general operations.
• Conduct regular assessments of the organization’s compliance and risk management culture.
• Interface with external regulatory bodies—including NNPC, PPMC, DPR, and NCD—to ensure all directives are met and issues are resolved.
• Follow up on current compliance knowledge to resolve issues effectively and drive a culture of transparency.

Operational Monitoring & Audit:

• Conduct periodic compliance reviews and statutory inspections to ensure conformity with existing procedures.
• Monitor the adequacy of business controls and identify potential areas of vulnerability.
• Ensure that the Group’s local and international assets are adequately insured against loss or damage.

Document Control & Asset Management:

• Obtain, document, and securely file original company asset documents.
• Manage the process for acquiring and renewing relevant regulatory certifications and licenses.
• Ensure all compliance-related communication is current, accessible, and comprehensive for all employees.

Tender Documentation & Submission:

• Source and tender for bids via the NipeX portal.
• Liaise with Federal, State, and Local Government agencies to ensure all statutory approvals, permits, and licenses are obtained timely.
• Track and close action plans within the compliance reporting system.

Health, Safety, and Environment (HSE):

• Actively participate in and promote company health and safety campaigns and policies.
• Maintain occupational health and safety standards within the office environment.

Requirements

• Education: Minimum of a Bachelor’s Degree or HND (Second Class Upper/Upper Credit) in Accounting, Finance, Management, or a related discipline.
• Experience: At least four (4) years of relevant experience in internal control, compliance, or auditing within a similar industry.
• Professional Certification: Relevant certifications such as Certification in Risk Management Assurance (CRMA) or equivalent are highly desirable.

Key Competencies & Skills

• Technical: Strong knowledge of regulatory compliance, risk management, and audit & assurance.
• Analytical: Meticulous attention to detail with the ability to conduct investigations into suspected errors or irregularities.
• Soft Skills: Excellent communication (verbal and written), negotiation, and relationship management skills.
• Organization: Proven ability to multi-task, prioritize tasks, and work independently or as part of a team.
• IT Literacy: Proficient in Microsoft Office Suite and familiar with industry-relevant software.