Executive Assistant / Legal Officer at Limeswood Int'l Company

Job Summary

• The Executive Assistant / Legal Officer provides strategic administrative and legal support to senior executives, ensuring efficient management of executive operations while safeguarding the Company’s legal and regulatory interests.
• This role requires a highly experienced professional with a strong background in corporate law, executive support, governance, and confidentiality management, capable of operating at the highest level of discretion and professionalism.
• The role interfaces directly with top executives, external legal counsel, regulatory bodies, and key stakeholders, and plays a critical role in decision support, risk management, and corporate compliance.

Key Responsibilities
Executive Support (Strategic Level):

• Provide high-level administrative and operational support to the GMD and senior leadership
• Manage complex calendars, executive schedules, and priority alignment
• Coordinate executive meetings, board sessions, and strategic engagements
• Prepare executive briefs, reports, presentations, and confidential correspondence
• Serve as a liaison between executives and internal/external stakeholders
• Track key deliverables and follow-ups across departments on behalf of leadership
• Manage sensitive information with strict confidentiality and discretion

Legal Advisory & Compliance:

• Provide legal support on corporate, commercial, and operational matters
• Draft, review, and vet contracts, agreements, MOUs, NDAs, and legal documents
• Ensure compliance with applicable laws, regulations, and corporate governance standards
• Monitor legal risks and advise management on mitigation strategies
• Support regulatory filings and interface with relevant authorities
• Maintain and update legal documentation and company records

Corporate Governance:

• Support the implementation of governance frameworks and policies
• Coordinate board documentation, resolutions, and minutes
• Ensure adherence to statutory obligations and internal policies
• Assist in developing and enforcing compliance procedures

Contract & Risk Management:

• Review commercial agreements to identify legal and financial risks
• Ensure all contracts align with company policies and legal standards
• Maintain contract repository and ensure proper documentation control
• Provide guidance on dispute resolution and escalation where necessary

Stakeholder & External Relations:

• Interface with external legal counsel, regulators, auditors, and partners
• Represent executive office in professional engagements where required
• Manage communication on behalf of leadership with high-level stakeholders

Key Performance Indicators

• Accuracy and quality of legal documentation
• Efficiency in executive support delivery
• Compliance adherence and risk mitigation
• Timeliness in execution of assigned tasks
• Stakeholder satisfaction and executive feedback.

Qualifications & Requirements

• Bachelor’s Degree in Law (LL.B); BL (Call to Bar) is mandatory
• Minimum of 5–8 years’ experience in legal practice and/or executive support
• Proven experience working with senior executives or C-suite leadership
• Strong knowledge of corporate law, commercial law, and regulatory compliance
• Experience in contract drafting, negotiation, and legal advisory

Core Competencies:

• Strong legal drafting and analytical skills
• High level of integrity and confidentiality
• Executive presence and professionalism
• Excellent written and verbal communication
• Strong organizational and multitasking ability
• Attention to detail and accuracy
• Ability to work under pressure and meet tight deadlines
• Sound judgment and decision-making capability

Key Attributes:

• Discreet and trustworthy with sensitive information
• Highly proactive and solution-oriented
• Strong stakeholder management skills
• Ability to operate independently with minimal supervision
• Strong alignment with corporate governance and ethical standards.