Executive Assistant at Klasha

About the Role

• We are looking for an executive assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
• To be successful in this role, you should be well organized, have great time management skills, and should be able to act without guidance.
• Ultimately, you would contribute to the efficiency of our business by providing personalized and timely support to executive team members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Oversee the implementation of other administrative duties
• Act as an office manager by keeping up with office supplies inventory and reports
• Vet information for internal and external communication – agreements, emails, presentations, reports
• Take minutes during meetings with external partners
• Screen and direct phone calls and distribute correspondence.

Requirements
You should apply if you have:

• Work experience as an Executive assistant, personal assistant, or similar position
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications(google calendar, asana, slack etc)
• Excellent verbal and written communication skills
• Discretion and Confidentiality

Key Competencies:

• Attention to detail
• People skills
• Problem-solving
• Multitasking
• Organizational skills
• Persuasion.

Benefits
Our people are the heart of the business, so we prioritize welfare and offer a wide range of competitive benefits including but not limited to:

• All the latest technology you need to do your role
• Private health insurance
• Calm membership
• Free lunch in the office
• Budget for French language classes
• One-time home office set-up allowance
• Hybrid; remote + office hours and flexible working conditions
• Access to Klasha Sessions development training courses
• Diesel and fuel allowance for remote working
• Work-from-anywhere weeks; Work from anywhere for three weeks in a year
• Paid birthday day off
• Team building events
• Bank holidays swap
• Access to mental health wellness services
• Paid parental leave.