Executive Assistant at HR Aid

Description

• Our client is looking to hire an Executive Assistant to join the team.
• We are seeking a highly organized and proactive Executive Assistant to support the daily operations of the business.
• This role involves managing various administrative tasks, providing project tracking and documentation support, contributing to business development efforts, and assisting with proposal writing for client projects seeking funding.
• The ideal candidate will be detail-oriented, efficient, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Editing/Drafting Reports. Assist in the preparation, editing, and drafting of reports, presentations, and correspondence.
• Ensure content is clear, accurate, and delivered on time. Proofread for grammar, spelling, and formatting errors.
• General Research Conduct research on industry trends, competitive analysis, and other relevant topics.
• Provide summarized findings and recommendations to support strategic decision-making.
• Calendar Management & Scheduling Manage executive calendars, schedule appointments, meetings, and conference calls.
• Coordinate with internal and external stakeholders to ensure seamless scheduling and time management.
• Project Tracking & Documentation Track progress of ongoing projects, ensuring deadlines are met.
• Maintain and organize project documentation, including timelines, deliverables, and meeting notes.
• Data Entry Accurately input and maintain data in internal databases, spreadsheets, and systems. Ensure data integrity and assist with generating reports as needed.
• Assist with business development efforts, including lead generation, client outreach, and follow-up.
• Carry out other responsibilities as required.

Qualifications
Education and Experience:

• Associate’s or Bachelor’s degree in business administration, communications, or related field
• 4+ years of experience in an executive support or administrative role preferred.
• Proven experience as an Executive Assistant or in other administrative roles
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
• Ability to conduct research and analyze information
• Attention to detail and ability to maintain confidentiality.

Salary
N250,000 monthly.