Executive Assistant at Grand Bezer Nigeria Limited

Description 

• We're looking for an Executive Assistant to the CEO (Abuja, Nigeria)
• Grand Bezer Nigeria Limited is a Hospitality and Tourism Consultancy and Management Services Company. We assist Hotel Owners, Investors Operational Management, Tourism and Hospitality organizations with result-oriented decisions on a broad range of industry issues to facilitate executive management with strategic planning for profitability, Brand Promotion and Excellence Service Delivery.

Primary Purpose

• At Grand Bezer, we thrive when our people thrive. We’re currently looking for an Executive Assistant to be a supportive force who empowers our Senior Leadership.
• The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details.
• This person should have experience working in an office environment, performing administrative duties, and providing support to Managers.
• Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of the Role

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Duties & Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as maintenance of filing system and contacts database
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Take minutes during meetings
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Competencies:

• Professionalism: Demonstrates the values of the GRM, particularly integrity, efficiency, respect for gender and diversity, in daily activities and behaviours; shows pride in work and in assigned role; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; takes personal responsibility for his own shortcomings and those of the work unit, where applicable.
• Teamwork: Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; works collaboratively with colleagues; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.

Required Skills & Experience

• Bachelor’s Degree in Business Management, Economics and other relevant fields.
• 4 - 5 years in capacities relating to either Administration, Marketing, or Advisory Services;
• Training and experience working in Management Consultancy; added advantage
• Excellent written and verbal communication skills, fluency in English
• Good analytical and report writing skills; Ability to develop well written, cohesive analyses and reports;
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Ability to anticipate demand, manage multiple tasks/ projects and meet tight deadlines
• Flexible team player with strong interpersonal and cross-cultural skills; willing to adapt to changes and unafraid of challenges
• Proficiency with office productivity tools including Microsoft Excel and an aptitude for learning new software and systems
• Ability to maintain confidentiality of information related to the company and its employees.