Executive Assistant at GHI Assets Limited

Key Responsibilities

• Executive Support: Manage the Executive’s calendar, schedule appointments, coordinate meetings, prepare meeting materials, take minutes, and follow up on assigned tasks and decisions.
• Business Management: Coordinate daily business activities, monitor pending assignments, track deadlines, and ensure timely follow-up on important matters.
• Personal Assistance: Manage personal appointments, travel arrangements, errands, reservations, and other personal commitments as required by the Executive.
• Communication Management: Handle calls, emails, correspondence, and enquiries professionally, ensuring prompt responses and appropriate follow-up.
• Travel Coordination: Arrange business and personal travel, including flight bookings, hotel reservations, itineraries, transportation, and other logistics.
• Financial and Basic Accounting Support: Track expenses, maintain accurate records, monitor budgets, reconcile receipts, prepare expense summaries, and assist with basic financial documentation.
• Administrative Organisation: Maintain proper filing systems, manage confidential documents, organise records, and ensure important information is easily accessible.
• Research and Analysis: Gather information, analyse data, compare options, identify potential challenges, and provide accurate summaries to support the Executive’s decisions.
• Confidentiality and Integrity: Handle sensitive business and personal information with the highest level of discretion, honesty, integrity, and professionalism.
• Task and Project Follow-Up: Monitor ongoing projects, coordinate with relevant individuals, provide progress updates, and ensure that agreed actions are completed on time.
• Problem-Solving: Anticipate the Executive’s needs, identify issues early, exercise sound judgement, and recommend practical solutions.
• Liaison and Coordination: Serve as a point of contact between the Executive, employees, clients, vendors, business associates, and other relevant parties.
• Personal and Business Records: Maintain organised records of expenses, appointments, contacts, transactions, important dates, and other relevant information.
• Other Duties: Perform additional business and personal assignments as required by the Executive.