Executive Assistant at Excel and Grace Consulting

Job Summary

• The Executive Assistant – Business Development & Marketing provides high-level support to the Business Development and Marketing leadership team.
• This role blends executive support duties with active involvement in business growth activities, market research, client coordination, and administrative functions to optimize departmental effectiveness.
• The ideal candidate is proactive, highly organized, business-savvy, and capable of managing multiple priorities efficiently.

Key Responsibilities
Executive Support:

• Manage calendars, appointments, meetings, and travel arrangements for the BD/Marketing leadership.
• Prepare briefs, correspondence, reports, presentations, and meeting materials.
• Act as a liaison between leadership, internal teams, and external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.

Business Development Support:

• Conduct market research and competitor analysis to identify opportunities.
• Assist in preparing business proposals, pitch decks, and strategic documents.
• Track leads, follow-up actions, and maintain the BD pipeline.
• Coordinate and support meetings with prospects, clients, partners, or vendors.

Marketing & Content Support:

• Support basic content creation for social media and digital platforms.
• Help draft marketing copy, captions, simple graphics, or branded updates.
• Assist in monitoring engagement metrics and preparing summary reports.

Administrative & Coordination:

• Maintain and update databases of contacts, leads, and stakeholders.
• Organize and coordinate logistics for events, workshops, and departmental initiatives.
• Ensure deadlines and action items are followed up and completed.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Marketing, Communications or a related field.
• Minimum 2 - 4 years experience in executive support, business development support, marketing coordination, or related roles.
• Strong communication (written and verbal), interpersonal, and professional skills.
• Excellent organizational and multitasking abilities with a keen attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with CRM/social media tools.
• Ability to work independently, exercise good judgment, and maintain confidentiality.

Core Competencies:

• Time management and prioritization
• Business awareness and initiative
• Relationship building and client service
• Analytical thinking and problem solving
• Professionalism and discretion.