Executive Assistant and Research Analyst at Peace Building Development Consult

About the Role

• An executive assistant at PBDC is in charge of overseeing the communications and schedules of the executive director, planning and organising legal and strategic documents, and offering general administrative assistance to the executive director and PBDC.

Responsibilities

• Manage professional and personal scheduling for ED, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Gathering, analyzing and working with data to improve efficiency, profitability and savings for PBDC
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Conserving executive's time by handling tasks like drafting letters and researching information.

Personal Specification

• First Class Degree holder or Master's Degree in related field.
• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Experience:

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems

Skills:

• Respectful, empathetic and supportive approach to work with PBDC partners
• Humility to embrace the rich heritage whilst driving a process of continuous improvement.
• Reflective, and willing to learn from experience
• Willing to travel as at when required.

Values:

• Strong commitment to PBDC’s cause and values
• Highly motivated self-starter