ERP Officer - Materials Management at African Union(AU)

Req Id: 2811
Location: Addis Ababa, Ethiopia
Job Grade: P2
Reports to: Head of Supply Chain Division
Division: Supply Chain Division
Contract Type: Fixed Term

Purpose of Job

• The ERP Officer will be responsible for supporting the implementation, maintenance, and optimization of the Material Management (MM) module within the SAP ERP system at Africa CDC.
• The officer will provide technical and functional support to supply chain, procurement, travel, and warehouse functions to enhance operational efficiency and data-driven decision-making across the supply chain division.

Specific Responsibilities

• Support the deployment, configuration, and ongoing management of the Material Management module in the SAP ERP system.
• Ensure seamless functioning of the SAP MM module with procurement, travel, and warehouse functions.
• Provide technical assistance for SAP ERP-related issues, troubleshooting, and resolving system errors.
• Collaborate with the procurement team to streamline sourcing, purchasing, and vendor management processes using SAP MM.
• Facilitate the automation of procurement workflows within the SAP ERP system.
• Monitor data accuracy, consistency, and compliance with procurement policies within SAP.
• Support warehouse operations through effective inventory tracking and management within the SAP ERP system.
• Ensure real-time visibility of stock levels, movements, and audit trails using SAP tools.
• Assist in optimizing inventory control processes and reporting mechanisms within SAP.
• Assist the travel team in managing logistical data related to travel requisitions, bookings, and expense tracking within the SAP ERP system.
• Ensure accurate recording of travel-related procurement and budget allocations in SAP
• Provide training and technical support to end-users on SAP ERP functionalities specific to the MM module.
• Develop user manuals, SOPs, and training materials to enhance SAP ERP literacy among staff.
• Generate periodic reports from SAP ERP to support decision-making in procurement, travel, and warehouse management.
• Analyze SAP ERP data to identify trends, risks, and opportunities for process improvement.
• Performs any other related duties as may be assigned.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Information Technology, Supply Chain Management, Business Administration, or in a related field with a minimum of 5 years of relevant experience in SAP ERP system administration, with a focus on the Material Management module.

OR

• Master’s Degree in Information Technology, Supply Chain Management, Business Administration, or in a related field with a minimum of 2 years of relevant experience SAP ERP system administration, with a focus on the Material Management module.
• Proven experience supporting procurement, travel, and warehouse functions within an SAP ERP environment.
• Experience working in international organizations, public health institutions, or supply chain operations is preferred
• Professional certification in SAP ERP with a focus on the Material Management module (SAP MM).

Required Skills:

• Proficiency in one of the AU Official working languages (Arabic English, French, Kiswahili, Portuguese and Spanish) and fluency in another AU language(s) is an added advantage.
• Strong technical expertise in SAP ERP systems, particularly the Material Management (MM) module.
• High attention to detail and commitment to data accuracy and system integrity within SAP Ability to work in a multicultural environment and relate well with a broad array of individuals both within and outside of the AU.
• Problem solving aptitudes with an excellent analytical, solution orientation and risk management with ability to draw on experiences for providing evidence-based decision making.
• Strong interpersonal skills including the ability to build good working relationships and to work flexibly and collaboratively with colleagues of different divisions, departments and institutions to achieve organizational goals.  
• Excellent drafting, reporting and presentation skills
• Competence in the use of standard software such as Microsoft Office Application, data analysis tools, and others.

Leadership Competencies:

• Strategic Insight.
• Developing Others.
• Change Management.
• Managing Risk.

Core Competencies:

• Building Relationship.
• Foster Accountability Culture.
• Learning Orientation.
• Communicating with Influence.

Functional Competencies:

• Conceptual Thinking.
• Job Knowledge and Information Sharing.
• Drive for Result.
• Continuous Improvement Orientation.

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period.
• Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables. 

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Remuneration
The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$  66,751.81  inclusive of all allowances for locally recruited staff of the African Union Commission.