Entry-Level Executive Assistant at Maxitech Global Investment Limited

Job Description

• We seek a highly organized and detail-oriented individual to join our team as an Entry-Level Executive Assistant. As an Executive Assistant, you will provide administrative support to The Managing Director and ensure the smooth operation of the office.
• You will play a crucial role in assisting with various tasks and projects, managing schedules, coordinating meetings, and maintaining effective communication within the organization.

Responsibilities

• Provide administrative support to the executive team, including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Manage and organize executive schedules, ensuring appointments and meetings are scheduled efficiently.
• Prepare and distribute correspondence, memos, reports, and presentations as required.
• Assist with the preparation and coordination of meetings, including agenda creation, meeting room setup, and document preparation.
• Take meeting minutes and follow up on action items to ensure timely completion.
• Screen and direct incoming calls and emails, responding when appropriate or forwarding to the appropriate team member.
• Maintain high confidentiality and handle sensitive information with professionalism and discretion.
• Conduct research and gather information to support decision-making and provide recommendations as needed.
• Assist with special projects, such as event planning, marketing initiatives, or other company-wide activities.
• Collaborate with other administrative staff to ensure smooth operations of the office, including ordering supplies, coordinating maintenance, and managing office equipment.
• Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met and work is completed accurately.
• Continuously seek opportunities to improve administrative processes and procedures to enhance efficiency and productivity.

Requirements

• Bachelor's Degree in Business Administration, Office Management, or a related field is preferred.
• A minimum of 2 years of experience in an administrative or executive support role is a plus.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong attention to detail and accuracy in completing tasks.
• Excellent verbal and written communication skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to maintain a high level of professionalism, confidentiality, and discretion.
• candidate must reside within Ajah and its environs.