Document Control/QMS Officer at Lonadek

Lonadek Global Services is currently seeking to hire an experienced Document Control/QMS Officer, the incumbent will manage and oversee documents for all projects for the entire Summary of organisation and associated clients. He/She will ensure the proper documents are created Responsibilities and signed, that all data is accurate and that documents are stored/backed up for easy retrieval and any retention policies are followed

Job description

• Maintain Documents. Develop Document Control Policies and Procedures. 
• Train Employees and Clients Manage a Document Control Register to monitor movement of document internally and externally. Manage a distribution table. This is to have a standard for dispatching information.
• That is who receives what document when it arrives the organisation).
• Printing of documents in order to monitor the standards and keep a record of the reference numbers\r\nThe ISO 9001:2015 Maintenance

Details of Responsibilities

• Ensure Quality Management System processes are “established, implemented and maintained
• Report to “top management” on the QMS performance and where improvements are needed
• Ensure that everyone in the organisation is aware of customer requirements and meeting the requirements.
• Ensure that company third party accreditations are obtained and maintained (ISO 9001, AS 4801, ISO 14001)
• Ensure all company policies, procedures, and work instructions are documented in a clear, simple and concise manner.
• Assist in the preparation of tenders by providing management system related documents
• Train all company personnel in the documented company policies
•  Identify relevant legislative requirements
• Control and maintain the company audit and risk assessment schedule.
• Conduct safety, quality and environmental system compliance audits\r\n• Ensure personnel have received appropriate training and are assessed as competent to perform tasks.
• Prepare and submit monthly management reports relating to company systems, compliance and incidents\r\n• Maintain the company library of compliance resources including standards
• Any other duties assigned

Ensure that ALL documents leaving the organization are evaluated and validated to enable document control\r\n• Ensure adherence to ESTABLISHED operating procedures during documents submission.\r\n• Implement submission of all documents within time and quality parameters.\r\n• Enhance the Document Control Procedures.\r\n• Develop a Document Control Register Indicators\r\n• Ensure that all non-conformities are closed out within specified timeline\r\n• Inform all employees on progress made on QMS once every Quarter\r\n

Qualifications

• First Degree in Computer Science, or Professional Certification in Document
• Control and Quality Management System
• Proficient in computer software programs such as, word processors, spreadsheet
• programs, and database systems
• Basic analytical experience
• Proficient typing skills
• Data organization and storage knowledge
• Considerable experience in managing quality documentation functions in an ISO certified environment
• In-depth knowledge of quality management operations
• Sound knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint

Relevant Skills 

• Proficiency in leading teams across fast paced environment

Experience

• Highly organized.
• Excellent communication skills
• Ability to multitask productively.
• Reliable and attention to detail