Director, Facilities Management & Projects at American University of Nigeria (AUN)

SUMMARY OF POSITION:

The Director, Facilities Management & Projects provides strategic and operational leadership for the University's facilities management function to ensure the effective maintenance, safety, sustainability, and optimal utilization of the University's physical assets and infrastructure. The position is responsible for planning, coordinating, implementing, and monitoring non-capital-intensive projects, including minor renovations, refurbishments, space reconfiguration, preventive infrastructure improvements, and other maintenance-related works that enhance the University's operational efficiency. The Director ensures that all facilities and small-scale projects are delivered on time, within budget, and in compliance with approved quality, safety, and regulatory standards that aligns with the vision and mission of the University.

DETAILED LISTING OF RESPONSIBILITIES:

• Provide strategic leadership and advice on facilities management, infrastructure maintenance, asset preservation, and campus improvement initiatives.
• Develop and implement a Facilities Management Master Plan aligned with the University's strategic objectives.
• Prepare and implement annual departmental work plans, budgets, performance targets, and operational reports.
• Develop policies, standards, and procedures that promote efficient facilities operations and continuous service improvement.
• Direct the maintenance and efficient operation of all academic, administrative, residential, recreational, and utility facilities.
• Supervise the Facilities Management Working Group, including hostels, residences, custodial services, workshops, and maintenance units.
• Ensure uninterrupted provision of electricity, water supply, power generation, renewable energy systems, and other essential utilities.
• Establish and monitor preventive, predictive, and corrective maintenance programmes to maximize asset reliability and service availability.
• Develop and implement energy efficiency, sustainability, and environmental management initiatives.
• Monitor utility consumption and implement cost-effective measures to improve operational efficiency.
• Plan, coordinate, and oversee the execution of approved non-capital-intensive projects, including minor renovations, office fit-outs, refurbishments, repairs, landscaping, accessibility improvements, and infrastructure enhancement works.
• Develop non-capital-intensive project scopes, implementation schedules, cost estimates, procurement requirements, and resource plans for approved projects.
• Monitor non-capital-intensive project execution to ensure timely completion, cost control, quality delivery, and compliance with approved specifications.
• Coordinate contractors, consultants, suppliers, and internal stakeholders involved in small-scale projects.
• Conduct non-capital-intensive project inspections, verify completed work, and ensure adherence to quality, safety, and environmental standards.
• Prepare periodic non-capital-intensive project status reports, completion reports, and post-project evaluations for Management.
• Ensure compliance with applicable building regulations, environmental laws, health and safety requirements, and University policies.
• Implement Health, Safety, and Environmental (HSE) standards across all facilities and project activities.
• Conduct periodic infrastructure condition assessments and recommend risk mitigation and asset preservation measures.
• Maintain accurate records to support audits, inspections, statutory compliance, and asset management.
• Develop and manage the annual Facilities Management budget.
• Monitor departmental expenditure and ensure prudent utilization of financial and material resources.
• Oversee procurement of goods, services, and maintenance contracts in accordance with university procurement policies.
• Prepare periodic financial, operational, and performance reports for Management.
• Provide leadership, supervision, coaching, mentoring, and performance management for Facilities Management staff.
• Establish and monitor departmental Key Performance Indicators (KPIs).
• Foster a culture of accountability, continuous improvement, customer service, teamwork, and professional excellence.
• Emergency Preparedness and Business Continuity
• Lead the Facilities Management response to facility-related emergencies, including power outages, flooding, fire incidents, and utility failures.
• Develop and periodically review facilities emergency response and business continuity plans.
• Coordinate emergency response activities with Security, Administration, and other relevant departments to minimize operational disruptions.
• Perform any other duties that may be assigned by the supervisor consistent with the objectives and responsibilities of the position.

Requirements for the position:

• Ph.D. in Civil Engineering, Mechanical Engineering, Electrical Engineering, or a related Engineering discipline from a reputable institution.
• Registered member of the Council for the Regulation of Engineering in Nigeria (COREN).
• Minimum of ten (10) years of relevant post-qualification experience in facilities management, engineering, infrastructure maintenance, higher education, or related sectors.
• Demonstrated experience managing facilities operations and coordinating non-capital infrastructure improvement projects.
• At least five (5) publications in reputable journals in relevant engineering fields.
• Strong knowledge of building systems, utilities management, maintenance planning, asset management, and regulatory compliance.
• Proven leadership experience managing multidisciplinary technical teams.
• Other requirements, abilities for the position:
• Planning, coordination, and execution of non-capital projects.
• Budgeting, financial management, and resource optimization.
• Risk management and regulatory compliance.
• Health, Safety and Environmental (HSE) management.
• Contractor and stakeholder management.
• Analytical thinking and problem-solving.
• Excellent communication, negotiation, and presentation skills.
• High level of integrity, accountability, and professionalism.
• Proficiency in facilities management, maintenance planning, project tracking, budgeting, and reporting software.

Description of Benefits:

Salary and benefits are commensurate with experience and job classification as approved by the University.