Jobs at American University of Nigeria (AUN)

SUMMARY OF POSITION:

The Director, Facilities Management & Projects provides strategic and operational leadership for the University's facilities management function to ensure the effective maintenance, safety, sustainability, and optimal utilization of the University's physical assets and infrastructure. The position is responsible for planning, coordinating, implementing, and monitoring non-capital-intensive projects, including minor renovations, refurbishments, space reconfiguration, preventive infrastructure improvements, and other maintenance-related works that enhance the University's operational efficiency. The Director ensures that all facilities and small-scale projects are delivered on time, within budget, and in compliance with approved quality, safety, and regulatory standards that aligns with the vision and mission of the University.

DETAILED LISTING OF RESPONSIBILITIES:

• Provide strategic leadership and advice on facilities management, infrastructure maintenance, asset preservation, and campus improvement initiatives.
• Develop and implement a Facilities Management Master Plan aligned with the University's strategic objectives.
• Prepare and implement annual departmental work plans, budgets, performance targets, and operational reports.
• Develop policies, standards, and procedures that promote efficient facilities operations and continuous service improvement.
• Direct the maintenance and efficient operation of all academic, administrative, residential, recreational, and utility facilities.
• Supervise the Facilities Management Working Group, including hostels, residences, custodial services, workshops, and maintenance units.
• Ensure uninterrupted provision of electricity, water supply, power generation, renewable energy systems, and other essential utilities.
• Establish and monitor preventive, predictive, and corrective maintenance programmes to maximize asset reliability and service availability.
• Develop and implement energy efficiency, sustainability, and environmental management initiatives.
• Monitor utility consumption and implement cost-effective measures to improve operational efficiency.
• Plan, coordinate, and oversee the execution of approved non-capital-intensive projects, including minor renovations, office fit-outs, refurbishments, repairs, landscaping, accessibility improvements, and infrastructure enhancement works.
• Develop non-capital-intensive project scopes, implementation schedules, cost estimates, procurement requirements, and resource plans for approved projects.
• Monitor non-capital-intensive project execution to ensure timely completion, cost control, quality delivery, and compliance with approved specifications.
• Coordinate contractors, consultants, suppliers, and internal stakeholders involved in small-scale projects.
• Conduct non-capital-intensive project inspections, verify completed work, and ensure adherence to quality, safety, and environmental standards.
• Prepare periodic non-capital-intensive project status reports, completion reports, and post-project evaluations for Management.
• Ensure compliance with applicable building regulations, environmental laws, health and safety requirements, and University policies.
• Implement Health, Safety, and Environmental (HSE) standards across all facilities and project activities.
• Conduct periodic infrastructure condition assessments and recommend risk mitigation and asset preservation measures.
• Maintain accurate records to support audits, inspections, statutory compliance, and asset management.
• Develop and manage the annual Facilities Management budget.
• Monitor departmental expenditure and ensure prudent utilization of financial and material resources.
• Oversee procurement of goods, services, and maintenance contracts in accordance with university procurement policies.
• Prepare periodic financial, operational, and performance reports for Management.
• Provide leadership, supervision, coaching, mentoring, and performance management for Facilities Management staff.
• Establish and monitor departmental Key Performance Indicators (KPIs).
• Foster a culture of accountability, continuous improvement, customer service, teamwork, and professional excellence.
• Emergency Preparedness and Business Continuity
• Lead the Facilities Management response to facility-related emergencies, including power outages, flooding, fire incidents, and utility failures.
• Develop and periodically review facilities emergency response and business continuity plans.
• Coordinate emergency response activities with Security, Administration, and other relevant departments to minimize operational disruptions.
• Perform any other duties that may be assigned by the supervisor consistent with the objectives and responsibilities of the position.

Requirements for the position:

• Ph.D. in Civil Engineering, Mechanical Engineering, Electrical Engineering, or a related Engineering discipline from a reputable institution.
• Registered member of the Council for the Regulation of Engineering in Nigeria (COREN).
• Minimum of ten (10) years of relevant post-qualification experience in facilities management, engineering, infrastructure maintenance, higher education, or related sectors.
• Demonstrated experience managing facilities operations and coordinating non-capital infrastructure improvement projects.
• At least five (5) publications in reputable journals in relevant engineering fields.
• Strong knowledge of building systems, utilities management, maintenance planning, asset management, and regulatory compliance.
• Proven leadership experience managing multidisciplinary technical teams.
• Other requirements, abilities for the position:
• Planning, coordination, and execution of non-capital projects.
• Budgeting, financial management, and resource optimization.
• Risk management and regulatory compliance.
• Health, Safety and Environmental (HSE) management.
• Contractor and stakeholder management.
• Analytical thinking and problem-solving.
• Excellent communication, negotiation, and presentation skills.
• High level of integrity, accountability, and professionalism.
• Proficiency in facilities management, maintenance planning, project tracking, budgeting, and reporting software.

Description of Benefits:

Salary and benefits are commensurate with experience and job classification as approved by the University.

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SUMMARY OF POSITION:

The Head, Abuja Liaison Office serves as the University's official representative within the Federal Capital Territory (FCT) and surrounding areas. The role provides strategic leadership and operational oversight for the Abuja Liaison Office, ensuring effective stakeholder engagement, government and regulatory liaison, administrative coordination, and institutional representation. The incumbent serves as the primary coordination point for university activities in Abuja and works collaboratively with relevant academic and administrative units to advance the University's strategic objectives.

DETAILED LISTING OF RESPONSIBILITIES:

Serve as the official representative of the University in Abuja and its environs.

• Represent the University at meetings, conferences, workshops, official functions, and stakeholder engagements as delegated.
• Develop and maintain productive relationships with government institutions, regulatory agencies, development partners, corporate organizations, diplomatic missions, and other strategic stakeholders.
• Coordinate engagements with Federal Ministries, Departments, Agencies (MDAs), and other external institutions.
• Prepare reports, briefing notes, and updates on stakeholder engagements and developments relevant to the University.
• Support the implementation of the University's marketing, communications, and public engagement initiatives within Abuja.
• Collaborate with the Communications Office to enhance institutional visibility and reputation.
• Coordinate exhibitions, recruitment fairs, outreach programs, institutional visits, and promotional events.
• Serve as the primary point of contact for prospective students, visitors, and stakeholders seeking information about the University.
• Coordinate the University's engagements with regulatory and government agencies, including the NUC, NYSC, TET Fund, NERDC, and other relevant bodies.
• Monitor regulatory developments and provide timely intelligence and advisory reports to Management.
• Facilitate the submission, collection, and follow-up of official correspondence and statutory documentation.
• Support admissions, recruitment, and student enrolment activities within Abuja.
• Coordinate recruitment events, information sessions, applicant engagement programs, and outreach initiatives.
• Work closely with the AVP, Enrolment to achieve student recruitment objectives.
• Provide information and appropriate referrals to prospective students, parents, and applicants.
• Liaise with the Alumni Office and the Dean of Student Affairs to coordinate alumni engagement activities within Abuja.
• Support the planning and execution of alumni meetings, networking events, and institutional outreach programs.
• Coordinate examination administration for designated examination centers in Abuja, including proctoring and invigilation arrangements.
• Ensure the secure custody, handling, transmission, and dispatch of examination materials and scripts.
• Prepare and submit examination reports in accordance with university requirements.
• Ensure compliance with university examination policies, procedures, and quality standards.
• Provide overall leadership and management of the Abuja Liaison Office.
• Oversee office operations, administrative processes, records management, and resource utilization.
• Maintain accurate records of official correspondence, stakeholder engagements, and office activities.
• Develop annual work plans and prepare periodic performance and activity reports.
• Oversee logistics and administrative support services coordinated through the Abuja Liaison Office.
• Supervise transportation arrangements, event logistics, and related operational activities.
• Provide direction to logistics personnel and ensure the timely execution of assigned responsibilities.
• The Head, Abuja Liaison Office shall maintain effective working relationships with the following offices:
• Director, Administrative Services – Administrative operations, logistics, NYSC mobilization, and NERDC engagements.
• Director of Communications – Marketing, branding, media relations, and institutional communications.
• AVP, Enrolment – Student recruitment, admissions, and enrolment initiatives.
• Alumni Office and Dean of Student Affairs – Alumni engagement and outreach activities.
• Provost/Vice President, Academic Affairs – Examination coordination and academic support activities.
• Director of Academic Planning – NUC and other regulatory engagements.
• President's Office – High-level government relations, strategic stakeholder engagement, and Federal Ministry liaison.
• Perform other duties as assigned by the supervisor.

Requirements for the position:

• Bachelor's degree in Public Administration, Business Administration, Political Science, International Relations, Management, or a related discipline from a recognized institution. A Master's degree is a plus.
• Minimum of 5 years' progressively responsible administrative, government relations, institutional liaison, or stakeholder engagement experience, with at least 2 years of supervisory role, preferably within a university, government institution, international organization, or comparable environment.
• Demonstrated experience in managing high-level stakeholder relationships, regulatory engagements, and institutional representation.
• Strong knowledge of government protocols, regulatory frameworks, and public sector engagement.
• Excellent leadership, communication, negotiation, interpersonal, report writing, and organizational skills.
• Membership of relevant professional bodies will be an added advantage.
• Other requirements/abilities for the position:
• Excellent communication, interpersonal, and stakeholder management abilities.
• Good supervisory/people management skills.
• Proven analytical, problem-solving, and organizational capabilities.
• High level of integrity, professionalism, and accountability.
• Ability to manage multiple priorities and deliver results within deadlines.
• Sound knowledge of budget management, governance, and compliance.
• Proficiency in Microsoft Office Suite and relevant business applications.
• Ability to work collaboratively in a dynamic, multidisciplinary environment.
• Commitment to continuous improvement and the University's mission and values.