Deputy Logistics Coordinator (M/F) at Alliance for International Medical Action (ALIMA)

• The Deputy logistics coordinator supporting the Logistics Coordinator through delegated tasks and responsibilities and replacing him/her in absence, he establishing and maintaining an effective logistics framework tailored to the mission's needs, ensuring a smooth supply chain and appropriately sized logistics support in the field level.
• They are dedicated to upholding logistics policies, rules, and procedures, and ensuring compliance with ALIMA standards in the field.
• Their responsibilities include Provide technical and logistical support to field teams, as well as assistance in training and capacity building.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

• Level 2: As part of his/her duties, the job holder will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is found, a declaration of honor will be requested.

TASKS & RESPONSIBILITIES

DEFINE AND DEPLOY AN APPROPRIATE SUPPORT LOGISTICS

• Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention.
• Defining, monitoring, evaluating and ensuring the implementation of the strategies and activities in the mission of the following activities, as defined in the delegated tasks, according to ALIMA standards, protocols and procedures:
• Support logistics management: You will ensure that all coordination teams have the means, resources and tools they need to carry out their activities. You will actively support the Logistics Coordinator in shaping the mission in terms of materials, equipment, services allowing a well-functioning of the bases
• Support the project teams in WASH, Construction, rehabilitation, transport, ICT, communications, vehicles and engines, equipment, installations and infrastructures dimensioning, supporting any emergency response or gaps filling. etc. Including the installation and maintenance of functional office space(s) and lodging facilities in an adequate living conditions and all the equipment required as well as the proper use and maintenance of IT computers, soft wares, backups, etc. and the communication tools and means in the mission.

ENSURING TECHNICAL SUPPORT TO THE PROJECT TEAMS

• Defining and monitoring the technical aspects policy, technical logistics et operational support to the team, in terms hospital logistics management, wash, transport, communication, identification and preparation of the technical aspects of the mission apply security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the logistics coordinator of any problem

SUPPLY CHAIN

• You will be responsible to support the implementation of the supply chain strategy at filed level. You will ensure that the administrative and operational components of the supply chain are in place and functional. You will guarantee that ALIMA related procedures, policies and tools linked with purchases, transport and storage are in place and are respected.

HUMAN RESOURCE MANAGEMENT

• Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required Team management: In collaboration with the logistics coordinator, you will be responsible for the tailoring of the coordination logistics team. his/she will be responsible for the line management of the logistics managers’ team at coordination level in accordance with related HR policies and procedures, including recruitment and performance management.

STRATEGY

• You will support the Logistics Coordinator in the mission logistics strategy designing, including supply chain, support and logistics operations together with the Coordination team.

COORDINATION

• Under the supervision of the logistics coordinator, You will consolidate and share logistics related information, data at Coordination, bases and HQ levels.

SAFETY AND SECURITY

• You will ensure that the necessary means and frameworks are available to implement Apply safety and security rules related to communications, movements and facility management at coordination level.

REPRESENTATION:

• On Logistics Coordinator request, you will represent the organization in forums, amongst partners, authorities and different local actors involved in the logistics fields.

EXPERIENCE AND SKILLS

Experiences

• Essential, Degree/diploma: Degree and specialization in Humanitarian Logistics
• Minimum of 2 years of demonstrable relevant logistics experience.
• Medical logistics knowledge (biomed equipment, wash, construction and rehabilitation etc..) is an asset
• Working experience at management positions is essential.
• Working experience with International medical NGO, an asset.
• Experience in emergency and degraded security contexts strongly preferred
• Computer skills, including advanced level of Excel and others

Qualities of the candidate

• Professional rigor
• Discretion
• Calm, excellent stress management and composure
• Very good communication and listening skills
• Experience in team management and supervision
• Ability to adapt
• Excellent comprehension skills
• Training and coaching skills
• Analytical and critical thinking skills
• Organizational skills, rigor and autonomy
• Writing skills
• Negotiation skills.
• Ability to prioritize and work under pressure
• Ability to adapt and diplomacy
• Ability to work in a team in multicultural contexts
• Training and coaching skills