Admin & Logistics Intern at TechnoServe

Primary Functions & Responsibilities

Fleet management:

• Monitor and Track all Project Vehicles on the CoTrac GPS Platform
• Review all Vehicle Logbooks to ensure all trips are completely and correctly captured
• Update all Vehicle Fuel Trackers and TotalEnergies Fuel Platform
• Complete monthly vehicle use report and submit to the Operations Manager
• Escalate any vehicle misuse to the Operations Manager
• Establish preventative maintenance schedules for all vehicles, ensuring timely servicing, repairs and maintenance.
• Ensure all vehicles have valid up-to-date licences, insurance, permits (in line with states/local government regulations) and registrations, and planning ahead with the drivers to ensure timely renewals.
• Monitor fuel consumption and vehicle operating cost to reduce operational and maintenance expenses.

Asset Management:

• Work closely with the IT Specialist and Operations Manager to maintain and update the asset register for all organizational assets.
• Ensure appropriate documentation of asset distribution and disposal during program implementation and/or closeout.
• Work with the Operations Specialist and IT Specialist to record all asset acquisition, movement, transfer and disposal.
• Assign asset tags on all assets for audit and tracking purposes.
• Work closely with the Operations Manager to carry out periodic asset verification.

Basic Qualifications

• Bachelor’s Degree in Logistics, Business administration, IT
  Language Requirement: Fluency in English both in writing and speaking.