Data Entry Clerk at Lagos State Ministry of Health

Specific Objective.

• To ensure data generated at public and private health facilities within the LGA are reported accurately and in a timely manner for use by the Local Implementation Team and the State program.

Responsibilities

• Work with the LGA Focal Persons, M&E Officers and LACA structures to ensure that all facilities offering HIV services within the LGA are reporting timely and quality HIV data.
• Conduct supportive supervision visits to health facilities providing HIV services within their respective LGAs. Visit at least 3 facilities per week with evidence of visits (Signed supervision visits register).
• Ensure adequate availability of M&E (PMM and PME) Tools across the supported health facilities (public and private)
• Work with the Logistic Officer (SASCP) to ensure there are No Stock Out of HIV Commodities at the facilities (public and private)
• Submit quality and complete HIV reports (HTS, PMTCT, ART) on the new national reporting platform - National Data Reporting System (NDARs) on or before 10th of the following month.
• Work with the Implementing Partners within the facility to ensure provision of quality HIV services and routine data is promptly provided to the State AIDS Control Program unit.
• Work with Local Implementation Team (which includes the LGA FP, LGA M&E officer) on coordination and implementation of the HIV activities in their LGAs using data to make informed decisions.
• Attend the quarterly State-level Data Validation Meetings and make presentations as required.
• Participate in other grant-related activities where attention/services are required.
• Any other task as assigned by the Supervisors at the LGA and State level.
• Reporting to: State AIDS Program Coordinator (SAPC)

Overall Objectives:

• To support in carrying out collection, collation, and upload of data generated at public and private health facilities offering HIV services across the state.

Specific Objectives & Duties:

• Transfer data from paper format into a computer file or database system
• Input data provided by the facility data entry clerk.
• Verify data by comparing it with source documents.
• Update existing data.
• Retrieve data from the database or electronic files as requested.
• To work with L-SACA/ Community mobilizers for Advocacy and social mobilization for HIV services.
• Strengthen referrals (facility to facility and community to facility)
• Facilitate and assist in tracking clients with the IP in charge of the LGA.
• Ensure that all Facilities offering HIV services within the LGA are reporting timely data.

Experience and Qualifications

• Proven experience as a Data Entry Clerk with not less than 1 year of work experience
• Excellent knowledge of MS Office Suite, including Word, Excel and PowerPoint
• Proficiency in electronic data/information systems/Database (e.g. EMR, EHR)
• Great attention to details
• Minimum qualification of National Diploma Certificate.
• Experience working with NGOs, Government, Public Health Programs etc., will be an added advantage.