Latest Jobs at Lagos State Ministry of Health

Overall Objective

• The Grant/Administrative Assistant will provide essential administrative and operational support to the Global Fund Grant Management Unit (GMU).
• This role ensures the smooth functioning of office processes, effective documentation, and support for staff, logistics, and reporting needs.
• The position contributes to achieving programmatic and organizational objectives while maintaining compliance with donor and internal policies.

Key Responsibilities
Administrative and Operational Support:

• Provide direct support to the office of the Coordinator, GMU.
• Perform general office duties, including filing, photocopying, scanning, and maintaining records.
• Maintain effective internal controls for inventory and stores, ensuring timely availability of office supplies.
• Monitor asset conditions and promptly report damages or faults to the Admin Officer.
• Supervise cleaning staff to ensure a consistently clean and tidy workplace.
• Support the processing of staff leave requests.

Documentation and Record Management:

• Dispatch, document, and track movement (incoming and outgoing) of files, memos, and packages.
• Participate in internal and external meetings, documenting minutes, and assisting in the preparation of presentations and reports.

Payroll and Financial Support:

• Assist in preparing monthly payroll and other staff allowances, ensuring timely and accurate submission.
• Prepare and submit expense reports and reimbursement requests

Logistics and Travel Management

• Arrange travel logistics for grant-related activities, including airport and hotel pickups where required.
• Provide support in organizing meetings, workshops, and conferences, ensuring all logistics are covered.

Other Duties:

• Ensure compliance with organizational and donor guidelines in all tasks.
• Undertake additional duties as assigned to support GMU operations.

Qualifications and Experience

• A University Degree, HND, or recognized equivalent in Administration, Management, or a related field.
• Minimum of 2 years of relevant experience in administrative or project assistant roles.
• Experience working with Global Fund grants is an added advantage.
• Familiarity with the Nigerian public health sector is highly desirable.

Skills and Competencies:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of grant management software or tools is an added advantage.
• Strong organizational and multitasking abilities.
• High proficiency in English, both written and verbal.
• Ability to draft quality reports, minutes, and official correspondence.
• Strong intrapersonal and interpersonal communication skills.
• Goal-oriented with a proven ability to meet targets under pressure.
• Attention to detail and excellent problem-solving skills.
• Flexible, with demonstrated integrity and cultural awareness.
• Ability to work independently and collaboratively as part of a team.

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Specific Objective.

• To ensure data generated at public and private health facilities within the LGA are reported accurately and in a timely manner for use by the Local Implementation Team and the State program.

Responsibilities

• Work with the LGA Focal Persons, M&E Officers and LACA structures to ensure that all facilities offering HIV services within the LGA are reporting timely and quality HIV data.
• Conduct supportive supervision visits to health facilities providing HIV services within their respective LGAs. Visit at least 3 facilities per week with evidence of visits (Signed supervision visits register).
• Ensure adequate availability of M&E (PMM and PME) Tools across the supported health facilities (public and private)
• Work with the Logistic Officer (SASCP) to ensure there are No Stock Out of HIV Commodities at the facilities (public and private)
• Submit quality and complete HIV reports (HTS, PMTCT, ART) on the new national reporting platform - National Data Reporting System (NDARs) on or before 10th of the following month.
• Work with the Implementing Partners within the facility to ensure provision of quality HIV services and routine data is promptly provided to the State AIDS Control Program unit.
• Work with Local Implementation Team (which includes the LGA FP, LGA M&E officer) on coordination and implementation of the HIV activities in their LGAs using data to make informed decisions.
• Attend the quarterly State-level Data Validation Meetings and make presentations as required.
• Participate in other grant-related activities where attention/services are required.
• Any other task as assigned by the Supervisors at the LGA and State level.
• Reporting to: State AIDS Program Coordinator (SAPC)

Overall Objectives:

• To support in carrying out collection, collation, and upload of data generated at public and private health facilities offering HIV services across the state.

Specific Objectives & Duties:

• Transfer data from paper format into a computer file or database system
• Input data provided by the facility data entry clerk.
• Verify data by comparing it with source documents.
• Update existing data.
• Retrieve data from the database or electronic files as requested.
• To work with L-SACA/ Community mobilizers for Advocacy and social mobilization for HIV services.
• Strengthen referrals (facility to facility and community to facility)
• Facilitate and assist in tracking clients with the IP in charge of the LGA.
• Ensure that all Facilities offering HIV services within the LGA are reporting timely data.

Experience and Qualifications

• Proven experience as a Data Entry Clerk with not less than 1 year of work experience
• Excellent knowledge of MS Office Suite, including Word, Excel and PowerPoint
• Proficiency in electronic data/information systems/Database (e.g. EMR, EHR)
• Great attention to details
• Minimum qualification of National Diploma Certificate.
• Experience working with NGOs, Government, Public Health Programs etc., will be an added advantage.

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Duties and Responsibilities

• Understand and implement operation policies, procedures and guidelines.
• Collect blood samples for CD4, Hematology, Chemistry, Viral load and Dried Blood spot (DBS) samples for Early Infant Diagnosis (EID).
• Separate the blood samples collected for analysis purposes.
• Ensuring that separated sample are well kept before and after analysis before final deposition.
• Ensuring that collected samples are well registered, recorded, properly authenticated and finally documented.
• Work with PCR Lab Focal Person in preparing a routine program performance and progress charts for the PCR Lab.
• Assist Scientists on their day to day activities.
• Ensure prompt response to Client and Client’s rights are well protected.
• To make necessary correction(s) as need be.
• Attend monthly coordination meetings of PCR Lab Team.
• Perform other duties as may be required within technical competence.

Qualifications and Experience

• A certificate of Medical Laboratory Technician or a related field.
• Minimum of 5 years of relevant experience in Laboratory services.
• Experience working with Global Fund grants is an added advantage.
• Familiarity with the Nigerian public health sector is highly desirable.