Creative Personal Assistant at Rocksteady Productions

Job Description

A media company is looking to hire a proactive, inquisitive and detail-oriented Personal Assistant. In this role, you are to perform a variety of administrative tasks and provide company-wide assistance as required. You may be the first point of contact for those seeking to reach various stakeholders within the company therefore a professional attitude is expected.

Roles & Responsibilities: 

• Provide high-quality administrative assistance to company stakeholders.
• Manage company stakeholders' schedules, book appointments, make arrangements for  meetings, and develop action plans to ensure they receive pertinent information. 
• Work closely with the Managing Director to keep them well-informed of upcoming  commitments and responsibilities.
• Make travel and accommodation arrangements for the Managing Director - not limited to  flights and ground transportation.
• Compile, proofread and revise drafts of documents and reports.
• Answer phone calls and send emails politely and professionally (liaising with  other corporate bodies will be required).
• Draft and format information for internal and external communication – including but  not limited to emails, presentations, and reports.
• Take minutes during meetings, organise and archive for company
• Organising meetings and events (including scheduling, sending reminders, and organising  f&b when necessary)
• Conduct in-depth research for special assignments and projects. 
• Manage information flow in a timely and accurate manner.
• Periodic production assistance – budgeting to be learned.
• Organise and maintain office and office records.
• Run errands upon request.
• Ensure website and social media platforms are frequently updated and effectively managed. 

Qualifications: 

• University graduate
• 2 to 3 years of work experience in an assistant or administrative role
• Prior work experience and/or interest in graphic design, editing and photo retouching
• preferred though not a must. 

Requirements:

• Proficient in all Microsoft Office applications (Mac Os X literacy preferred)
• Must be able to multitask
• Outstanding organisational and time management skills
• Strong research skills
• Familiar with e-calendars 
• Trustworthy 
• Excellent verbal and written communication skills
• Ability to be discreet and confidential.
• May be required to work 2 Saturdays per month.