Communication and Database Officer at African Union(AU)

Requisition ID: 852
Location: Banjul, The Gambia
Organization: African Union Commission - AUC
Organization Information
Reports to: Public Relations/ Information Officer 
Directorate/Department: African Commission on Human and People’s Rights ACHPR
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P1
Number of Positions: 1
Contract  Type: Regular

Purpose of Job

• Provides technical support for the operations of the Communication and Complaints Database  in line with the ACHPR’s management information strategy

Main Functions

• Provides technical support in the preparation and implementation of programmes developed out of the ACHPR’s Strategic plan
• Supports the development and implementation of the ACHPR’s promotional strategy
• Prepares draft reports and work programmes related to the functioning of the Unit
• Generates reports in a timely manner for the Unit
• Liaises with the various Departments/Units of the Commission for coordination and alignment purposes
• Prepares budgets for the Unit in accordance with relevant frameworks.
• Provides IT support for resource mobilization activities
• Prepares guidelines and fact sheets as may be required.

Specific Responsibilities

• Analyzes existing data, and updates the database
• Undertakes  monitoring and evaluation activities
• Manages the electronic Database of communications related to ACHPR programmes
• Updates and manages the Database of Communications considered by the Commission  with appropriate indexing, reflecting their current status
• Maintains a proper record of all Communications submitted to the Commission
• Develops an online system for tracking Communications
• Uploads documents for dissemination on the ACHPR’s website
• Manages subscriptions to other legal databases (e.g. Lexis-Nexis and Westlaw) to facilitate the research that underpins the legal work of the Commission
• Manages multimedia and journalists database(s)
• Develops and maintains web-based applications and databases (Oracle, SQL or MySQ)
• Provides data processing services and specialized assistance in the use of applications and technological development;
• Setup, Administer and Review Database backups and Archives
• Undertakes User Security, Access Management and Audits
• Conducts Database monitoring and Health management
• Undertakes Database disaster recovery planning
• Schedules and performs periodic reviews to harmonize data needs
• Develops learning materials and trains staff members in new work methods and procedures,
• Submits proposals for the formulation of policies related to the information management system,
• Provides technical support (instructions and procedural manuals) for the implementation of approved work methods and procedures
• Performs any other relevant duties as may be directed or required

Academic Requirements and Relevant Experience 

• Must hold a minimum of a Bachelor Degree from an accredited University in Computer Science, Information Systems, or related field
• Must have professional certificates in Database Management and Development, Web Development as well as Open Source Server Administration
• Candidates must have a minimum of two (2) years of continuous professional experience in the field of ICT
• Must have minimum of two  (2) years working experience in Multimedia and Journalists Database Management
• Knowledge of Database applications and Website Development is required
• Working experience in communication and information department in multilateral, regional or international organization will also be an added advantage

Required Skills:

• Good knowledge of the African Union policies and procedures
• Concentration, accuracy, and ability to work under minimum supervision and under pressure
• Demonstrable leadership abilities
• Strong mathematical analytical skills
• Excellent interpersonal skills and ability to organize and work under pressure in a multi-cultural environment
• Good communication and planning skills
• Excellent knowledge of international organizations
• Respect for confidentiality and good public relations

Leadership Competencies:

• Strategic Insight
• Change Management
• Managing Risk
• Core Competencies
• Building Relationships
• Accountable and Complies with Rules
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual thinking
• Job Knowledge Sharing
• Drive for Results
• Continuous improvement orientation

Enure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 13,248.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.