Buyer 1 at ICRC - International Committee of the Red Cross

Under the direct supervision of the Buyer 2, the Buyer 1 is responsible for the procurement of requested goods and services for the ICRC Sub Delegation in Maiduguri as well as for the ICRC Office in Maiduguri, s/he is responsible to secure the best correlation of quality, price and delivery time. The Purchaser/Buyer is the owner of his/her procurement files from reception of
the request until final submission for archiving. The Purchaser must understand well the work and needs of all the departments.
Main Duties and Responsibilities

• Acts as a focal point for attributed SR according to categories assigned by direct supervisor or CSD. Analyses them and communicates with the requester for quality if needed.
• Provides the status feedback to CSD, line managers and/or customers. Ensures orders are delivered on time and items meet the specifications required.
• Checks invoices from the suppliers and ensures all supporting documents are attached to the relevant signatories for
• approval and payment. Any reasons for delays or its justification, penalty application is well communicated and documented.
• Ensures that all paperwork related to the procurement files are followed-up with administration and other departments.
• In case of petty cash purchases, physically visits the local markets in order to procure goods.
• Ensures that all quality assurance criteria for purchase of goods and services are met in conformity to terms and
• conditions of contracts and POs, with support of warehouse manager and other relevant technical staff. Reverts back to the supplier with regards to potential quantity or quality issues.
• Conduct and carries out regular market surveys and analysis together with requester department’s representative. For
• prices and quality benchmarking submits reports to the line manager.
• Ensures that purchasing is carried out in accordance with ICRC standards, is auditable and fully transparent and is
• carried out to the satisfaction of the requesters’ departments.
• Keeping abreast of market trends and evolutions and checks the market for potential new suppliers together with requester departments.
• Ensures ICRC General Conditions of Purchasing are signed by the suppliers.

Education and Experience Required

• Bachelor’s degree or higher education in Procurement, Logistics or similar field.
• Additional vocational training in Purchasing or Logistics. CIPS is preferred.
• Minimum 2 years of experience in Procurement, Logistics or similar position in Private or Humanitarian sector.
• Advanced conversational and written skills in English and Hausa.
• Computer literate: Microsoft office package & MRP based software

Desired profile and Skills

• Adaptivity & Quick learning, sense of responsibility & autonomy.
• Honest & Trustworthy.
• Good Negotiation skills, Communication (Ability to express views and ideas).
• Good knowledge of the local market.
• Capacity to understand and integrate the ICRC logistics’ procedures in a transparent manner