Business Support Assistant, G5 - Security Unit at World Food Programme (WFP)

Requisition ID: 156801 
Location: Maiduguri, Borno
Contract Type: Fixed Term

Organizational Context

• This job is based in Maiduguri Area office, Borno State, Nigeria. The incumbent reports directly to the Head of Security Unit in Maiduguri.
• At this level, job holders are expected to take responsibility for completing a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

Job Purpose

• Perform a variety of administrative and technical support for the Security Unit including:

Key Accountabilities (Not All-inclusive)

• Provide administrative support for the Security Unit in Maiduguri.
• Perform secretarial functions such as drafting of reports, minutes of meetings, digital archiving on share points/teams, etc.
• Observe the validity of security assessment documents such as SRMs, RSMs, FSSS, SOPs and inform the head of unit/OiC with the forthcoming expiry dates to take necessary actions. 
• Assist in observing the validity of emergency food, water, drugs, or any equipment used in contingency planning and inform the head of unit/OiC of the forthcoming expiry date for actions.
• Follow up/coordination with Maiduguri staff in completing/updating security-related data, such as staff contacts, residences, legal dependence, security training, warden lists, etc
• Maintain the Security Unit attendance sheet and staff leave records. Share monthly attendance sheet and leave documents with AO timekeeper monthly for proper records
• Coordination with HR, IT, and Admin units in Maiduguri Area Office concerning handing and taking over access cards to WFP facilities.
• Support in completing the cash advance request and any other financial documents.  
• Support the procurement process, whether through Micro Purchasing Orders MPOs or General Tender in coordination with CO the security unit procurement focal points.
• In coordination with relevant services, ensure training/workshop facilities, including catering facilities, provision, installation of necessary equipment, etc.

Standard Minimum Qualifications

• Education: First University Degree in Admin-related subjects (Business Administration / Politics / Safety and Security / Rule of Law / Finance, etc.) with qualifying relevant experience and/or training / courses is accepted in lieu of the First University Degree.
• Experience: Three (3) or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Language: Fluency (level C) in English language with excellent writings skill. Knowledge of Hausa local language is desirable.

Desired Experiences for Entry into the Role:

• Three (3) or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Has supported Administrative and operational activities that maintain security operations functions and feed into overall strategic aims.
• Has collated data, assisted in organizing Training, Conferences, workshops, and drafting reports that inform security Administrative and operations activities. Must be computer literate.
• Experience in both development and humanitarian contexts is an added advantage.
• Experience working with word processing, spreadsheets, and relevant software packages, as well as in providing administrative support is desirable.
• Good communication skills are required to give and receive information and work with a variety of individuals
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to maintain confidentiality.

Terms and Conditions

• The selected candidate will be employed on a fixed-term contract with a probationary period of one year.

Remuneration
WFP offers an attractive compensation package.