About the Role
We are seeking a detail-oriented, highly organized Bid & Proposal Specialist to take ownership of the full bidding lifecycle across enterprise, government, and Microsoft-partner-driven opportunities. This role is critical to driving our revenue growth and positioning us competitively in the market.
The successful candidate will work closely with cross-functional teams (Sales, Product, Legal, Finance, and People teams) to identify, prepare, submit, and track high-quality bids, tenders, and proposals that align with our solutions and strategic direction.
Work Mode: Onsite
Key Responsibilities
Bid Management & Ownership
- Own the end-to-end bid and proposal process: opportunity identification, response planning, documentation, submission, and post-bid review.
- Maintain a centralized bid tracker and ensure all bids are submitted on time and in compliance with client requirements.
- Lead internal kick-off sessions to align stakeholders on bid strategy, responsibilities, and timelines.
Collaboration & Coordination
- Coordinate inputs from Sales, Product, Legal, Finance, HR, and Technology teams.
- Liaise with Microsoft Partner Account Managers or representatives to access relevant partner bid platforms and joint-selling opportunities.
- Build and maintain a repository of reusable proposal content, templates, case studies, and compliance documents.
Documentation & Quality Assurance
- Ensure all proposals are compelling, accurate, customized, and aligned with our service offerings.
- Edit and format content to meet brand and client-specific guidelines.
- Review final submissions for completeness and quality before delivery.
Reporting & Continuous Improvement
- Track win/loss ratios and analyze performance data to inform future bids.
- Report on bidding pipeline status weekly and flag any risks or blockers early.
- Recommend improvements to streamline and optimize the proposal process.
Business Development
- Explore opportunities for business and revenue growth
Qualifications & Skills
Education & Experience
- Bachelor’s degree in Business, Marketing, Communications, or a related field.
- Minimum 5 years’ experience in a bid/proposal/tender management role (preferably in a technology, consulting environment).
- Strong understanding of the public sector, enterprise procurement processes, and OEM ecosystem (preferred).
Key Competencies
- Experience in Sales/ Business Development is preferred.
- Exceptional project management and time management skills.
- High attention to detail and ability to manage multiple bids simultaneously.
- Strong written and verbal communication.
- Proficiency in Microsoft Office Suite (especially Word and PowerPoint).
- Familiarity with OEM Center, RFx portals, and CRM systems (a plus).
Note: This is not a procurement role.
Success Metrics
- % of bids submitted on or before deadlines
- Conversion rate from bids to shortlist or award
- Internal SLA compliance (gathering inputs, submission approvals)
- Contribution to total revenue influenced by successful bids.
What We Offer
- Opportunity to work on strategic, revenue-impacting projects
- Professional development within a fast-growing tech business
- A culture of ownership, learning, and innovation
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