Bids and Tender Lead at Tamrose Ventures Limited (TVL)

Job Purpose

• The Bids & Tender Lead provides strategic and operational leadership for Tamrose’s tendering and proposal management process.
• The role ensures that all tenders are developed with precision, competitiveness, and full compliance with client and regulatory requirements.
• It manages bid teams, standardizes templates, oversees cost estimation, and drives continuous improvement in Tamrose’s tender success rate across marine logistics, engineering, and oil & gas service segments.

Key Responsibilities
Strategic Bid Management:

• Lead the end-to-end management of all tender and prequalification submissions.
• Develop a robust tendering calendar and allocate resources to meet deadlines.
• Review ITTs, RFQs, and RFPs to determine commercial and technical feasibility.
• Provide strategic input on bid/no-bid decisions and competitive positioning.
• Ensure tender documents are complete, accurate, and aligned with business strategy.
• Oversee pricing strategy in collaboration with Finance and Operations to ensure competitiveness and profitability.

Documentation & Compliance Oversight:

• Maintain high-quality standards for all bid submissions, ensuring full compliance with client specifications and statutory requirements.
• Oversee updates and renewals of all company certifications, prequalification documents, and vendor registrations (NIPEX, DPR, NCDMB, etc.).
• Implement document control processes for version management, approval workflows, and data security.
• Ensure that all tender submissions are reviewed and approved by appropriate stakeholders before dispatch.

Stakeholder & Client Engagement:

• Liaise with clients, consultants, and regulatory agencies for bid clarifications and tender follow-up.
• Support post-bid presentations, negotiations, and contract finalization processes.
• Maintain a professional network within industry circles to gain market intelligence on upcoming bids.
• Build and maintain positive relationships with client procurement and technical representatives.

Team Leadership & Development:

• Supervise and mentor Bids & Tender Officers and Documentation Assistants.
• Establish standard operating procedures (SOPs) and checklists for tender preparation.
• Conduct training sessions on proposal writing, compliance, and cost estimation.
• Promote teamwork, accountability, and continuous learning within the bid team.

Business Intelligence & Reporting:

• Track and analyze bid performance, win/loss ratios, and lessons learned.
• Develop and maintain a central database of submitted bids, outcomes, and pricing benchmarks.
• Prepare monthly management reports on bid activity and success metrics.
• Provide recommendations to improve competitive performance and operational efficiency.

Continuous Improvement:

• Identify process gaps and implement automation or digital tools for tender management.
• Regularly update templates, standard narratives, and company profiles for consistency and brand alignment.
• Collaborate with the marketing and technical teams to enhance the visual and content quality of submissions.

Qualifications, Experience & Skills
Education:

• Bachelor’s Degree in Business Administration, Engineering, Marine, or a related field. Master’s Degree or MBA preferred.

Experience:

• 8 - 12 years experience in tender management, commercial operations, or proposal development in the oil & gas or marine industry, with at least 5 years in a supervisory or lead role.

Certifications:

• Project Management or Contract Management certification is an advantage.

Technical Skills:

• Excellent proposal writing, cost estimation, and bid coordination skills.
• Strong understanding of commercial, legal, and compliance frameworks.
• Proficiency in MS Office, Power BI, and document management software.
• Ability to interpret technical specifications and translate into proposal content.

Behavioral Competencies:

• Leadership and team management ability.
• Strong analytical and strategic thinking.
• Excellent communication and negotiation skills.
• Detail-oriented and results-driven.
• High ethical standards and confidentiality.