Archivist and Collections Manager at Museum of West African Art

Job Overview

As part of our commitment to building a world-class collection of exemplary West African art and advancing museum development and conservation practices across the region, MOWAA is seeking an experienced Archivist and Collections Manager to shape and drive its archival and collections strategy for historic works. Reporting to the Head of Collections, the Archivist and Collections Manager will play a key role in developing and promoting MOWAA’s growing collections while supporting the execution of critical archival and collections initiatives.

The Archivist & Collections Manager is expected to remain informed about advancements in the field and actively engage with the professional community. This role will provide expertise in facilitating access to collections, contributing to program delivery, reviewing processes and procedures, and ensuring compliance with health and safety standards related to collections access.

Key Responsibilities

• Support the care and preservation of MOWAA’s collections and assets.
• Catalogue and document archives and collections owned and/or managed by MOWAA.
• Develop and maintain standard operating procedures, policies, and documentation related to archives and collections management.
• Maintain accurate records of all documentation related to objects within the collection, including copyrights, installations, accessions, deaccessions, condition reports, insurance certificates, loan agreements, and deeds of gift.
• Manage guest access to archives and respond to inquiries.
• Research and address copyright issues.
• Oversee database maintenance, internal and external object transfers, and ensure accurate object location records.
• Supervise and train staff and partner institutions on archival and collections management practices
• Collaborate with other staff members including curators, exhibition designers, art handlers and conservators to coordinate and schedule exhibitions, installation, and collection rotations. 
• Monitor and communicate budgets related to the management of the database and physical archives to the appropriate authority in a timely manner.
• Collaborate with the Learning and Outreach Department to produce educational materials from MOWAA’s collections.

Key Qualifications

• A bachelor’s or postgraduate degree in Library and Information Studies, Collections Management, Archival Studies, Museum Studies, Computer studies or related field.
• A minimum of 6 - 8 years’ relevant work experience.
• Proficiency in collections management system, museum practice, database applications, and Microsoft Office Package suite (e.g., Word, Excel, PowerPoint).
• Familiarity with archival research methods and the ability to navigate archival resources.
• Experience in setting up and managing digital databases/inventory.
• Proficiency in handling physical spaces (i.e. library, archives, gallery store, etc).
• Exceptional written and oral communication skills, with the ability to effectively engage with team members and stakeholders.
• Highly organized with meticulous attention to detail, ensuring accuracy in all tasks.
• Strong critical thinking and problem-solving skills
• Ability to work both independently and collaboratively within a dynamic cultural organization.
• Fluency in English, both written and spoken.

Career Growth, Training & Development

MOWAA has a strong culture of constant learning and invests in developing people. This post offers exposure and hands-on experience on ways of working global institutions across MOWAA’s wide network of partners and affiliates. By joining our team, you’ll have an opportunity to shape a growing organization, work on ground-breaking initiatives and build a rewarding long-term career.

Terms and Conditions

• Reporting Line: Head of Collections 
• Duty Station: Benin City, Nigeria/ Flexible
• Contract Duration: Indefinite, subject to performance
• Compensation & Benefits: Highly Competitive, subject to credentials