Administrative Service Lead at Whip Smart Service Providers Limited

Job Summary:

• The Administrative Services Lead will coordinate and perform a diverse set of support tasks, managing both staff and property, to ensure the organization and its facilities have the staff and resources needed to operate smoothly and efficiently.

Supervisory Responsibilities:

• Hires and trains clerical and administrative staff.
• Organizes and oversees the schedules and work of departmental staff.
• Conducts or assists with performance evaluations that are timely and constructive.
• Assists with discipline and termination of employees as needed and in accordance with company policy.

Duties/Responsibilities:

• Ensures that buildings, grounds, equipment, and supplies are maintained and serviced.
• Oversees the acquisition, distribution, and storage of company supplies and shared support services such as mailing, printing, and copying; security; and cleaning and maintenance.
• Supports other related, varying needs of assigned departments and staff.
• Creates and administers budgets for supplies, equipment, and contract services.
• Identifies opportunities for cost savings, better efficiency, or other improvements; recommends and implements policy or process changes as appropriate.
• Monitors any construction or renovation projects to ensure plan requirements and applicable health, safety, and legal standards are met.
• Collaborates with architectural, engineering, design, and planning teams to create functional and productive work and other business spaces.
• Identifies opportunities for cost savings in assigned areas; recommends and implements policy or process changes as needed.
• Supports the various, related needs of assigned departments.
• Prepares, negotiates, analyzes, and reviews contracts for equipment, supplies, materials, services, and products.
• Prepares and reviews departmental, maintenance, and other recurring schedules and reports for accuracy and efficiency.
• Oversees the disposal of unclaimed or surplus property.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent communication and interpersonal skills.
• Superior ability to identify and solve problems and to conduct cost-benefit analyses.
• Ability to solve basic math problems.
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of basic administrative and clerical systems and procedures.