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  • Posted: Feb 17, 2020
    Deadline: Mar 31, 2020
  • Westfield Consulting is a management consultancy firm, specialized in Increasing Your Business Performance. It is our mission to help our clients make the right decisions & improve their organizational performance. As a partner to our clients, we work as integrated members of the team and strive to provide valuable deliverables that meet their goals. ...
    Read more about this company

    Administrative Officer

    Our client, a Non-Governmental Organisation is recruiting suitably qualified candidates to fill the position below:

    Job Description

    • Ensures an organized filing system for proper documentation and records on each beneficiary.
    • Take minutes of meetings and type, including other secretarial duties.
    • Prepare an up to date telephone directory showing names and telephone numbers of widows, orphans, and other business contacts for the Foundation.
    • Control the use of office telephone lines and report excessive use by staff to the Coordinator.
    • Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
    • Conduct annual visits to widows as and when necessary.
    • Responsible for ensuring that each document they receive is properly processed and filed.
    • Monitoring the number of office supplies available in the office, as well as ordering for replacement as at when due
    • Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.

    Scholarship Programme:

    • Develop and manage a comprehensive database of primary and secondary schools the Foundation is working with, showing names of schools, address, contact telephone numbers and contact persons.
    • Develop and manage a database of all students in the primary and secondary schools capturing; names of students, age, contact address, mother’s name/telephone numbers, name of school and address.
    • Collate and process school bills for the Coordinator’s attention
    • Manage widows, orphans, and students’ database
    • Manage the alumni database
    • Analyze the database to generate specific report as at when needed

    Orphans Scheme:

    • Build and manage a comprehensive database of all orphans.
    • Ensure all orphans’ monthly allowances are paid as and when due.
    • Call and/or SMS all the orphans at least once every month.
    • Conduct occasional visits to the orphans when the need arises.
    • Ensure the general welfare of all orphans and report issues that may require urgent attention to management.


    • Candidate must possess minimum of a B.Sc. Degree in relevant disciplines;
    • Must have minimum of 3 years’ post NYSC experience in an Admin
    • Must have verbal and written articulacy, professional discretion, efficiency, well-developed time management and strong organizational skills

    Method of Application

    Interested and qualified candidates should send their Application and CV to: using the "Job Title" as the subject of the email.

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