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  • Posted: Feb 17, 2020
    Deadline: Mar 31, 2020
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  • Westfield Consulting is a management consultancy firm, specialized in Increasing Your Business Performance. It is our mission to help our clients make the right decisions & improve their organizational performance. As a partner to our clients, we work as integrated members of the team and strive to provide valuable deliverables that meet their goals. ...
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    Administrative Officer

    Our client, a Non-Governmental Organisation is recruiting suitably qualified candidates to fill the position below:

    Job Description

    • Ensures an organized filing system for proper documentation and records on each beneficiary.
    • Take minutes of meetings and type, including other secretarial duties.
    • Prepare an up to date telephone directory showing names and telephone numbers of widows, orphans, and other business contacts for the Foundation.
    • Control the use of office telephone lines and report excessive use by staff to the Coordinator.
    • Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
    • Conduct annual visits to widows as and when necessary.
    • Responsible for ensuring that each document they receive is properly processed and filed.
    • Monitoring the number of office supplies available in the office, as well as ordering for replacement as at when due
    • Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.

    Scholarship Programme:

    • Develop and manage a comprehensive database of primary and secondary schools the Foundation is working with, showing names of schools, address, contact telephone numbers and contact persons.
    • Develop and manage a database of all students in the primary and secondary schools capturing; names of students, age, contact address, mother’s name/telephone numbers, name of school and address.
    • Collate and process school bills for the Coordinator’s attention
    • Manage widows, orphans, and students’ database
    • Manage the alumni database
    • Analyze the database to generate specific report as at when needed

    Orphans Scheme:

    • Build and manage a comprehensive database of all orphans.
    • Ensure all orphans’ monthly allowances are paid as and when due.
    • Call and/or SMS all the orphans at least once every month.
    • Conduct occasional visits to the orphans when the need arises.
    • Ensure the general welfare of all orphans and report issues that may require urgent attention to management.

    Requirments

    • Candidate must possess minimum of a B.Sc. Degree in relevant disciplines;
    • Must have minimum of 3 years’ post NYSC experience in an Admin
    • Must have verbal and written articulacy, professional discretion, efficiency, well-developed time management and strong organizational skills

    Method of Application

    Interested and qualified candidates should send their Application and CV to: cvs@westfield-consulting.com using the "Job Title" as the subject of the email.

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