Administrative Officer at Westfield Consulting

Our client, a Non-Governmental Organisation is recruiting suitably qualified candidates to fill the position below:

Job Description

• Ensures an organized filing system for proper documentation and records on each beneficiary.
• Take minutes of meetings and type, including other secretarial duties.
• Prepare an up to date telephone directory showing names and telephone numbers of widows, orphans, and other business contacts for the Foundation.
• Control the use of office telephone lines and report excessive use by staff to the Coordinator.
• Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
• Conduct annual visits to widows as and when necessary.
• Responsible for ensuring that each document they receive is properly processed and filed.
• Monitoring the number of office supplies available in the office, as well as ordering for replacement as at when due
• Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.

Scholarship Programme:

• Develop and manage a comprehensive database of primary and secondary schools the Foundation is working with, showing names of schools, address, contact telephone numbers and contact persons.
• Develop and manage a database of all students in the primary and secondary schools capturing; names of students, age, contact address, mother’s name/telephone numbers, name of school and address.
• Collate and process school bills for the Coordinator’s attention
• Manage widows, orphans, and students’ database
• Manage the alumni database
• Analyze the database to generate specific report as at when needed

Orphans Scheme:

• Build and manage a comprehensive database of all orphans.
• Ensure all orphans’ monthly allowances are paid as and when due.
• Call and/or SMS all the orphans at least once every month.
• Conduct occasional visits to the orphans when the need arises.
• Ensure the general welfare of all orphans and report issues that may require urgent attention to management.

Requirments

• Candidate must possess minimum of a B.Sc. Degree in relevant disciplines;
• Must have minimum of 3 years’ post NYSC experience in an Admin
• Must have verbal and written articulacy, professional discretion, efficiency, well-developed time management and strong organizational skills