Administrative Officer at University of Agriculture, Science and Technology (UAST), Ihugh

JOB PURPOSE

• The Administrative Officer is a process owner and quality enforcer, ensuring that Registry operations comply with statutes, Senate decisions and administrative best practices, while supporting UAST’s transition to a modern, technology-enabled university administration.
• The job purpose is to coordinate and execute administrative processes within the Registry, supervise junior staff, and ensure accuracy, timeliness and compliance in student and staff records management.

KEY DUTIES AND RESPONSIBILITIES

• Coordinate registry workflows relating to admissions, examinations, results, graduation and records.
• Supervise Administrative Assistants and ensure task compliance.
• Prepare draft reports, schedules, circulars and official correspondence.
• Maintain and update databases for students and staff records.
• Support Senate, Congregation and Committee documentation.
• Enforce records management, archiving and data-protection standards.
• Liaise with Schools, Departments, Directorates, Institutes, Centres and external bodies on registry matters.

Minimum Qualifications

• A Bachelor’s degree with a minimum of Second Class Lower Division in Public Administration, Business Administration, Management, Social Sciences or a related discipline from a Senate recognized Institution; with Certificate of NYSC Completion/Discharge.
• Must be proficient in Information and Communication Technology (ICT), and must provide evidence of requisite professional registration.

Academic Qualifications (Mandatory)

• A Bachelor’s degree with a minimum of Second Class Lower Division in Public Administration, Business Administration, Management, Social Sciences or a related discipline from a Senate recognized Institution; with Certificate of NYSC Completion/Discharge.

MINIMUM EXPERIENCE REQUIREMENT

• At least three (3) years relevant administrative experience in a tertiary institution or comparable organisation.
• Membership of Nigerian Institute of Management (NIM), CIPM, or related bodies is an advantage.

REQUIRED SKILLS AND COMPETENCIES

• University administrative procedures
• Records and information management
• Supervision and coordination skills
• ICT proficiency (MIS, databases, document management systems)
• Report writing and communication

PERSONAL ATTRIBUTES

• Strong sense of responsibility and institutional loyalty.
• Professional judgement and discretion.
• Leadership potential and team coordination ability.
• Commitment to accuracy and procedural compliance.
• Positive attitude to innovation and digital administration.