Administrative Officer at Prixair

Job Description

• The Administrative Officer provides high-level support for the efficient and effective operations of an organization.
• They handle office management tasks, coordinate administrative processes, and support various departments with documentation, scheduling, and logistics.

Key Responsibilities

• Manage day-to-day office operations, including supplies, documentation, and facility maintenance.
• Organize and schedule meetings, appointments, and events.
• Prepare and maintain accurate records, reports, and files.
• Supervise and support junior administrative staff or office assistants.
• Liaise with vendors, contractors, and service providers for office supplies and maintenance.
• Coordinate communication between departments and external stakeholders.
• Handle correspondence, including letters, emails, memos, and reports.
• Ensure compliance with office policies, processes, and government regulations.
• Maintain and update personnel and administrative databases and filing systems.
• Assist with budget planning, expense tracking, and procurement documentation.
• Perform other duties as assigned by management.

Minimum Qualifications
Education:

• A minimum of a Bachelor’s Degree (B.Sc./B.A.) in Public Administration, Business Administration, Management, Social Sciences, or related fields from a recognized institution.

Experience:

• At least 2 - 3 years of relevant experience in administrative or office management roles.
• Experience working in a structured organization, public service, or NGO is an added advantage.

Skills and Competencies:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of Nigerian civil service or administrative procedures is beneficial.
• High level of integrity and confidentiality.
• Strong interpersonal and teamwork skills.
• Ability to work under pressure and meet deadlines.