Administrative Officer at MacTay Consulting

Job Duties / Responsibilities / Accountabilities
These include but are not limited to:

• Ensure daily office operations are performed in a seamless and efficient manner
• Coordinates appointments and meetings, manage staff calendars and schedules
• Coordinates domestic and international travel, including flight, hotel, and rental reservations.
• Files and retrieves corporate records, documents, and reports
• Research and conduct data to prepare documents for review and presentation by the management team
• Help prepare for meetings.
• Accurately recording minutes from meetings.
• Create reports, using various software, including word processing, spreadsheets, databases, and presentation software.
• Reads and analyses incoming memos, submissions, and distributes them as needed.
• Open, sort, and distribute incoming faxes, emails, and other correspondence
• Managing office supplies unrelated to the primary business

Person Specifications

• A Bachelor's Degree with minimum of 3 years prior experience in a similar role.
• Strong leadership skills
• Strong written and verbal communication skills
• In-depth understanding of the entire MS Office suite
• Ability to support both external and internal stakeholders
• Excellent communication skills
• Excellent organizational skills
• People Management skills
• Ability to Multitask
• Excellent Team player
• Attention to detail with a proactive approach to problem-solving
• Time Management Skills.