Administrative Officer at Co-Creation Hub (CcHUB) Nigeria

Responsibilities:

Operations 

• Implement and manage daily operational objectives and processes, while staying flexible and adaptable to the constantly changing environment.
• Act as a resource for information on our entire operations - logistics and accommodation for team members, clients and visitors; the facilities, suppliers and vendors, equipment, etc.
• Develop and recommend continuous quality improvement practices & implement industry best practice operations.  
• Ensure that the overall conditions of the building and equipment are in compliance with health, environmental and security standards along with the facility management team.
• Oversee Lunch management, transportation programmes and general office services. 
• Find innovative ways to streamline and enhance service delivery while minimising costs.
• Co-ordinate and serve as a principal point of contact (POC) for all matters related to the office and work stations.
• Provide an exceptional employee service experience by understanding their needs and delivering the right solutions.
• Any other task assigned

Travel Management

• Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.
• Planning travel accommodations, booking flights, hotels, car rentals, and coordinating activities.
• Managing and processing all travel-related documentation, including payments, itineraries, visas, and insurance forms.
• Assisting with any travel-related issues that may arise.
• Researching travel deals and evaluating prices and services.
• Arranging travel accommodations for business visitors.
• Preparing travel budget reports.
• Analysing and preparing reports on travel spend.
• Vendor Management

Facility Management

• Work with the Facility Manager to ensure compliance and statutory regulations on fire, health & safety standards.
• Provide a pivotal role in facility service operations capacity and space planning and implementation of new processes and procedures. Supervise facilities activities including checks and procedures for all events and activities at our spaces

Qualifications

• Bachelor’s Degree with at least 3+ years of relevant experience.
• Possess outstanding project management skills and have the ability to work in a fast-paced, team environment and manage multiple priorities, projects and deadlines.
• Comprehensive knowledge of basic bookkeeping/finance and database management.
• General willingness to engage in a broad range of activities to support organizational requirements.
• Detail-oriented self-starter who can work independently, can communicate well, is proactive, and has the ability to present solutions and anticipate needs will be successful.