Administrative Manager Health and Fitness at Nicole Sinclair Consulting

We are seeking a highly organized and results-driven Administrative Manager to lead the coordination of day-to-day administrative operations while driving the planning, execution, and delivery of strategic wellness programs, internal projects, and experiential events for our client in the health and fitness industry.

KEY RESPONSIBILITIES

• Lead small to mid-sized projects such as service launches, facility upgrades, or campaign rollouts.
• Develop project timelines, assign responsibilities, and monitor progress.
• Manage inventory, supplies, procurement, and facility maintenance coordination.
• Coordinate with internal teams, contractors, and external vendors to ensure deadlines are met.
• Plan, organize, and execute wellness events, fitness activations, and client-focused experiences.
• Coordinate all event logistics, including budgeting, vendor sourcing, set-up, staff coordination, and post-event wrap-up.
• Collaborate with marketing or creative teams to promote events and increase client engagement.
• Develop and maintain event calendars and ensure timely execution of scheduled activities.
• Track performance and feedback to improve future events.
• Develop project timelines, assign responsibilities, and manage stakeholder communication.
• Track progress, flag delays or risks, and ensure timely delivery within scope and budget.
• Prepare regular updates and reports for management.

Education/ Experience

• Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• 3–5 years of experience in administrative management, preferably within the wellness, fitness, spa, or hospitality industry.
• Demonstrated experience in planning and executing events (wellness programs, client activations, internal events, etc.).
• Proven ability to manage projects from concept to completion, with a strong grasp of timelines, budgets, and stakeholder coordination.
• Experience working in a wellness-focused environment.
• Certification in project management or event planning is an added advantage.
• Ability to work independently and manage multiple priorities.

Skills

• Organizational and multitasking skills
• Communication
• Ability to multitask and work
• Interpersonal skills