Administrative Manager at Crowdforce

About Role 

• This role is required to ensure that all administration and facility management systems efficiently drive the company to meet its stated goals.
• This role ensures that the enabling environment is created for employees of Crowd Force to thrive. You will also support Crowd Force’s Finance and Accounting functions.

Principal Duties / Tasks and Responsibilities
Office Administration, Documentation, Logistics and Facility Management:

• Ensure travel arrangements, accommodation, airport pick up and other essential duties are done and as when required. 
• Drive all aspects of Crowd Force’s facility management systems inclusive of backup and real time power provision.
• Ensure efficient and effective office & staff equipment maintenance systems, signage and landscape management.
• Coordinate the disposal of all Crowd Force’s assets.
• Plan and oversee renovation and remodeling activities in Crowd Force offices.
• Coordinate cleaning, catering and parking services.
• Organizing security and general administrative services.
• Ensuring that facility meets good health and security standards
• Oversees the coordination of building space allocation and layout, communication services, and facility expansion.
• Plan budgets and schedule facility modifications, including cost estimates.
• Manage preventive maintenance of facility equipment and office equipment like air conditioners, printers and vehicles. 
• Filing Administrative and Companywide documents.

Procurement:

• Saving costs by procuring goods and services at the best price and quality.
• Responsible for the timely procurement and storage of office supplies and stationary.
• Cut waste and unnecessary costs in company purchases.
• Serve as custodian and administrator of petty cash.
• Determine if inventory quantities are sufficient for the office needs and order more when necessary.
• Receive purchase requests from various departments within the company and get price quotes from suppliers/vendors.
• Vendor management: which shall include vendor sourcing, vendor processing, vendor profiling, vendor engagement and vendor retainment.
• Manage an inventory of items in your custody.

Account Functions:

• Oversees payment of vendors and other transactions as required.
• Monitors and manages cash advance retirements by Crowd Force staff.
• Manage Petty Cash administration.

Education / Certifications / Experience

• Minimum of a Bachelor’s Degree in Arts / Humanities, Secretarial Studies or Social Sciences 
• Previous experience in an admin related role
• Minimum of 2 years of working experience in a similar position 
• Good problem solving skills
• Strong use of Microsoft Office Suite (Microsoft, Word, Excel and PowerPoint)
• General Administration and Facility Management Experience
• Data and Information Management.
• Admin Budgeting and Cost Management.
• Strong use of Microsoft Office Suite (Microsoft, Word, Excel and PowerPoint).