Administrative & Finance Officer, RDGW at African Development Bank - AfDB

Reference: ADB/21/015
Location: Ouagadougou, Burkina Faso
Grade: LP6
Position N°: 50064590

The Complex

• The Vice-Presidency for Regional Development, Integration and Business Delivery is responsible for operational relevance, efficiency and effectiveness of the Bank Group’s operational programs, and activities.
• The Vice Presidency for Regional Development will ensure that the Bank operates successfully across its Regional Member Countries and oversee the full implementation of all aspects of the Bank’s Regional Directorates. Within regional development, integration and business delivery complex the Bank has five (5) regional hubs one in each region: South Africa, North Africa, West Africa, East Africa and Central Africa. Each Regional Hub is headed by a Director General.

The Hiring Departement

• The various Country Office falls within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs. The Hub oversees a combination of country and liaison offices, as well as non-presence countries.
• The Director General is accountable of the specific African region. Each Hub will house relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground.
• Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

The Position

• Under the overall administrative authority of the Country Manager and in consultation with the Administrative and Finance Unit at Headquarters, the Administrative and Finance Officer, will among others: undertake to implement the administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources.
• He / she will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines.

Duties and Responsibilities

• Prepare the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters;
• Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions;
• Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources;
• Review monthly financial reports and periodically prepare reports, statements and schedules to facilitate the audit of the Field Office by the Bank’s Auditors;
• Maintain personnel records including benefits in accordance with the Bank’s Human Resources policies and instructions;
• Supervise the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures;
• Prepare and monitor service providers’ contracts;
• Institute sound stock keeping for office supplies and maintain inventory records and a fixed asset register of Bank property and equipment;
• Control the processing of mission expenditure advances and balances;
• Prepare and follow up the processing by Government of requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members;
• Handle and follow up the processing of visa applications for official missions and all other Bank official documents;
• Submit reports on personnel management; manage office staff benefits in accordance with the Human Resources policy and instructions in force; assist the Country Manager with consultant recruitment and staffing issues.
• Oversee the staff members responsible for airport arrival and departure formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.

Selection Criteria

• At least a Master's degree in Accounting, Finance, Audit or Administration.
• Membership to an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Comptable) and a degree in Human Resources Management would be an advantage.
• Minimum of four (4) years of relevant experience including three (3) years in an accounting firm or in business organisations;
• Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure;
• Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
• Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).