Administrative Coordinator at Alpha Mead Group

We are seeking a detail-oriented and organized Administrative Coordinator to oversee and manage administrative tasks, including handling paperwork for power supply, service charges, and rent administration. The ideal candidate will ensure timely documentation processing, compliance with policies, and efficient coordination with relevant stakeholders to support smooth operations.

Key Responsibilities:

Power Administration:

• Oversee all power supply-related paperwork, such as invoices and renewals.
• Liaise with utility service providers to prevent interruptions and guarantee on-time payments..
• Monitor power consumption and provide reports to management regularly.
• Handle correspondence and issue resolution with power vendors

Logistics & Fleet Management

• Oversee daily vehicle scheduling, tracking, and maintenance activities.
• Ensure compliance with vehicle documentation, licensing, and insurance requirements.
• Monitor fuel usage and prepare periodic fleet performance reports.

Office Administration

• Coordinate procurement and inventory of office supplies and equipment.
• Manage administrative support staff and office service vendors (cleaning, security, etc.).
• Maintain a functional and organized work environment.

Regulatory & Statutory Compliance

• Serve as liaison with government agencies and regulatory bodies (e.g., tax authorities, safety agencies, environmental regulators).
• Ensure all licenses, permits, and compliance documents are up to date.
• Support audits and inspections by providing necessary documentation.

Documentation & Reporting

• Maintain up-to-date administrative records and ensure data accuracy.
• Prepare weekly/monthly administrative reports and updates for management.
• Assist in policy implementation and compliance monitoring.

Qualifications

• Bachelor’s degree in Business Administration, Logistics, Management, or related field.
• Minimum of 4 years of proven experience in logistics, fleet coordination, office administration, and regulatory liaison (preferably in a facility management or similar environment).
• Strong understanding of local regulatory requirements and statutory processes.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask, work under pressure, and meet deadlines.
• High level of discretion and professionalism.

Key Competencies:

• Ability to work independently and within a team.
• Good understanding of administrative processes.
• Confidentiality and professionalism in handling sensitive information.