Administrative Assistant at PTK Consulting Limited

Job Summary

• The ideal candidate must be residing around ikorodu and environs and the job entails managing daily office tasks, including answering phones, scheduling appointments, organizing documents, and assisting with various administrative duties to ensure the smooth operation of the office.

Key Responsibilities of an Administrative Assistant

General Office Management:

• Answering phones, taking messages, and directing calls.
• Greeting visitors and providing general information.
• Maintaining a clean and organized office environment.
• Managing and updating contact lists and databases.

Scheduling and Coordination:

• Scheduling appointments, meetings, and conferences.
• Preparing meeting agendas and taking minutes.
• Coordinating travel arrangements.

Document Management:

• Typing, formatting, and distributing documents, reports, and correspondence.
• Maintaining and organizing files, both physical and digital.
• Ensuring proper filing and record-keeping practices.

Clerical and Administrative Support:

• Handling mail and other correspondence.
• Ordering and managing office supplies.
• Assisting with basic accounting tasks, such as expense reporting and invoicing.
• Tracking and recording transactions.

Communication and Collaboration:

• Communicating effectively with staff, clients, and vendors.
• Facilitating communication and coordination within the team.
• Providing excellent customer service.

Other Duties:

• Assisting with special projects and tasks as needed.
• Maintaining confidentiality of sensitive information.
• Adapting to changing priorities and deadlines.

Requirements

• Candidates should possess an HND / B.Sc Degree with 3 - 5 years of experience.